Job Title: Virtual Assistant (Part Time)

 

About the Company:

Our client is a busy performing arts theater that hosts national and international productions. They manage high volumes of patron communications and require consistent evening and weekend coverage to support live events and real-time inquiries.

 

Job Description:

Our client is seeking a Junior Virtual Assistant to support communication coverage during peak hours particularly during live performances. This role focuses on real-time response to patrons and assisting the Senior Executive Assistant with administrative tasks. It is ideal for someone looking to grow into a long-term executive support career and who thrives in a structured environment with clear direction.

 

Responsibilities:

• Monitor and respond to incoming calls and text messages.

• Provide real-time patron assistance (parking, showtimes, venue information).

• Assist patrons with ticket-related issues by coordinating internally.

• Respond to emails professionally on behalf of the organization.

• Support task delegation and follow-up.

• Assist with calendar updates and minor website updates.

• Participate in daily overlap call with Senior Assistant for handoff.

• Maintain organized communication logs.

 

Required Experience and Qualifications:

• Previous experience as a Virtual Assistant or Administrative Assistant.

• Strong written and spoken English.

• Ability to respond quickly and professionally in real time.

• Comfortable handling patron-facing communication.

• Strong attention to detail.

• Willingness to follow direction and learn executive support workflows.

 

Preferred Skills:

• Bilingual English/Spanish.

• Experience with Google Workspace.

• Familiarity with Canva.

• Experience with customer support or receptionist duties.

• Interest in arts and entertainment.

 

Personality:

• Reliable and consistent.

• Coachable and eager to learn.

• Calm and responsive under time-sensitive situations.

• Professional and polite communicator.

• Strong team player.

 

Software & Tools:

• Google Workspace

• Google Voice

• Squarespace

• Canva

• Ticketing systems (as needed)

• Task management tools within Google

 

English Level:

C2

 

Schedule:

Part time (30hrs a week) Wednesday to Sunday 3:00 PM – 9:00 PM (Pacific Time) (Monday and Tuesday off)

 

Salary and Benefits:

Payment in USD or Local Currency according to candidate's preference.
Part-time remote position.
Long-term opportunity.