Job Title: Virtual Executive Assistant

Our Client operates in the online coaching space, focusing on empowering athletes and high performers through mindset support and comprehensive resources. They also produce a podcast that delves into critical topics like leadership and performance in sports. This role offers a unique opportunity to support two interconnected coaching and performance brands, aiding in business operations and digital product development.

Responsibilities

• Provide executive and administrative support, including calendar and email management.
• Schedule meetings and coordinate travel logistics.
• Collaborate on content structuring and platform strategy for digital products.
• Support CRM and systems setup, ensuring seamless integration and client journeys.
• Organize and maintain content libraries and user flows within platforms.
• Document and streamline processes through SOPs and management tools.

Required Experience and Qualifications

• 2+ years of experience supporting coaches, course creators, or online service businesses.
• Proven experience in launching or managing digital products, courses, or memberships.
• Strong organizational and communication skills.
• Ability to self-manage and proactively suggest improvements.

Preferred Skills

• Familiarity with coaching/content platforms like Go High Level, Kajabi, or Passion.io.
• Experience with organization tools such as Google Drive, ClickUp, or Notion.
• Basic design skills using tools like Canva and email marketing platforms.
• Bonus: Knowledge of podcast coordination tools, even if editing is outsourced.

Personality

• Proactive and confident in decision-making and suggestions.
• Strong communicator with excellent organizational skills.
• Flexible and responsive, able to thrive in a dynamic environment.

Software & Tools

• Coaching/Content Platforms: Go High Level, Kajabi, Passion.io, Systeme.io, Lucio.
• Organization Tools: Google Drive, ClickUp, Slack, Notion.
• Basic Design/Marketing: Canva, Mailchimp, ConvertKit.

English Level

C2

Schedule

9-1 CST

Salary and Benefits

• Payment in USD or Local Currency according to candidate's preference.