Job Title: Executive Assistant

 

About the Company:

Our client operates in a dynamic environment requiring efficient administrative management and support to streamline operations. They are currently a small team seeking dedicated assistance to manage various administrative functions effectively.

 

What You’ll Do:

Our client is seeking a proactive and experienced Executive Assistant to support their daily administrative operations. The ideal candidate will be responsible for managing tasks within project management software, compiling weekly client recaps, handling basic bookkeeping, and providing comprehensive support across various administrative functions.

 

Core Responsibilities:

• Organize and manage tasks in the project management software, Base Camp.

• Compile and send weekly client recaps.

• Assist with basic bookkeeping tasks such as categorizing transactions.

• Provide administrative support including research, vendor communication, scheduling, and email management.

• Take ownership of tasks and explore multiple solutions to problems.

• Communicate effectively with US-based businesses via email and phone.

 

Required Experience and Qualifications:

• Proven experience in executive administration.

• Experience with project management software, preferably Base Camp.

• Basic bookkeeping understanding.

• Fluent in English.

 

Preferred Skills:

• Strong organizational skills.

• Ability to work independently and manage multiple tasks.

• Proficiency in Google search and online research tools.

• Ability to communicate effectively with various stakeholders.

 

Personality:

• Intuitive and proactive.

• Detail-oriented with a high degree of ownership.

• Flexible and adaptable to changing priorities.

• Excellent communication skills.

 

Software & Tools:

• Base Camp (Project Management Software).

• General office software for communication and scheduling tasks.

 

English Level:

C2

 

Schedule:

10-6 EST

 

Salary and Benefits:

Payment in USD or Local Currency according to candidate's preference.