Job Title: Executive Assistant

 

About the Company:

Our client is a creative and design-focused business that offers curated products and services in the lifestyle, fashion, and home décor sector. They combine aesthetic appeal with functionality, providing customers with unique, high-quality items and exceptional service across both online and offline channels.

 

Job Description:

We are seeking a highly organized and discreet Executive Assistant to support our client’s personal and professional needs on a part-time basis (approximately 20 hours per week). This role involves managing travel arrangements, organizing personal and corporate events, handling administrative duties, and maintaining a high level of confidentiality. The ideal candidate is mature, sophisticated, and experienced in working with executives.

 

Responsibilities:

• Manage personal and business calendars, appointments, and travel itineraries.

• Organize and digitalize guest lists for events.

• Coordinate logistics for trips, including flights, accommodations, and transport.

• Prepare reports and manage documents using Excel.

• Handle confidential information with absolute discretion.

• Provide general administrative support as needed.

 

Required Experience and Qualifications:

• Proven experience as a personal assistant, executive assistant, or in a similar role.

• Strong Excel skills for data organization and reporting.

• Exceptional organizational skills with attention to detail.

• Ability to work independently and manage multiple priorities.

• High level of professionalism and confidentiality.

 

Preferred Skills:

• Experience supporting executives in Latin America or international settings.

• Familiarity with event planning and coordination.

• Knowledge of productivity tools and digital organization methods.

 

Personality:

• Mature, discreet, and responsible.

• Highly efficient and detail-oriented.

• Proactive with strong problem-solving abilities.

• Trustworthy and adaptable.

 

Software & Tools:

• Microsoft Excel.

• Communication tools (e.g., WhatsApp, email).

• Calendar and scheduling software.

 

English Level:

• C2

 

Schedule:

• Part-time: 20 hours per week, 9 AM - 1 PM EST.

 

Salary and Benefits:

• Payment in USD or Local Currency according to candidate’s preference.