Job Title: Executive Assistant

 

About the Company:

Our client is a premier floral and event design studio based in the heart of NYC's Flower District. They specialize in elevated floral décor and creating unforgettable experiences through polished custom designs, exquisite palettes, and artistic panache. Serving exclusive destinations locally and internationally, this creative studio combines artistic vision with meticulous execution to bring extraordinary events to life. As they continue to grow and scale their operations, they're building a strong administrative foundation to support their creative team and ensure seamless coordination across all aspects of their business—from client relations to vendor management and internal processes.

 

Job Description:

We are currently seeking a Virtual Administrative Professional to support a variety of administrative responsibilities across the company. This is a part-time role with a flexible schedule, ideal for someone who is highly organized, proactive, and comfortable working in a remote environment. The role requires regular collaboration with team members and consistency in availability during core business hours.

 

Responsibilities:

• Share onboarding information and materials with new hires.

• Follow up with team members regarding expense submissions and reconciliation.

• Provide general administrative support across the organization.

• Assist with virtual filing systems and cloud drive organization.

• Keep company calendars up to date and coordinated.

• Help maintain, update, and organize training documents as standards, procedures, and client requirements evolve.

• Support internal communication and documentation accuracy.

 

Required Experience and Qualifications:

• Previous experience in an administrative or virtual assistant role.

• Strong written and verbal communication skills in English.

• High level of organization and attention to detail.

• Ability to manage multiple tasks and follow up consistently.

• Comfortable working independently in a remote environment.

 

Preferred Skills:

• Bilingual in English and Spanish.

• Experience supporting distributed or remote teams.

• Familiarity with expense tracking and reconciliation processes.

• Experience managing shared calendars and internal documentation.

 

Personality:

• Highly organized and detail-oriented.

• Reliable and consistent with follow-ups.

• Proactive and adaptable to changing priorities.

• Professional, collaborative, and communicative.

 

Software & Tools:

• Cloud-based document storage tools.

• Calendar and scheduling platforms.

• Communication and collaboration tools.

• Basic expense tracking or reporting tools.

 

English Level:

Native

 

Schedule:

Flexible but with meetings between 10:00 a.m. and 2:00 p.m. EST.

 

Salary and Benefits:

Payment in USD or Local Currency according to candidate's preference.