Job Title: Executive Coordinator (Part-Time)

 

About the Company:

Our Client is a dynamic organization operating multiple concurrent business ventures, focusing on entrepreneurial development and innovative solutions.

 

Job Description:

Our Client is seeking a highly organized, tech-savvy Executive Coordinator to support the Founder/CEO. This role requires a blend of administrative excellence and strategic execution to act as the operational connector between ideas and execution. The ideal candidate thrives in an entrepreneurial setting and manages multiple priorities with precision.

 

Responsibilities:

• Operational Coordination (50%)

• Manage and prioritize tasks across multiple projects and business entities

• Coordinate vendor relationships including bookkeeping, banking, and service providers

• Handle administrative setup for new initiatives, including systems access and account creation

• Track project progress and proactively identify bottlenecks or dependencies

• Coordinate handoffs between internal team members and external partners

• Manage scheduling and logistics for key meetings and initiatives

 

• Strategic Execution (50%)

• Draft professional communications such as emails, pitches, and partnership outreach

• Build and coordinate vendor teams for new business launches

• Research and evaluate tools, service providers, and operational solutions

• Create presentations, collateral, and strategic documents using AI tools

• Support business development efforts including pitch preparation and partnership coordination

• Interface with clients, vendors, and team members on behalf of the Founder

 

Required Experience and Qualifications:

• 2–3+ years of experience supporting executives in entrepreneurial, startup, or high-growth environments

• Strong technical aptitude with the ability to quickly learn new systems and tools

• Excellent written communication skills with the ability to draft polished, professional content

• Proven ability to manage multiple priorities with strong attention to detail

• Self-starter who is resourceful and comfortable working in ambiguous, changing environments

• High emotional intelligence and professionalism when engaging with diverse stakeholders

 

Preferred Skills:

• Experience using AI tools such as ChatGPT or Claude for content creation and problem-solving

• Familiarity with marketing, agency, or consumer brand environments

• Comfort with financial and operational setup tasks, including vendor management and basic banking coordination

 

Personality:

• Highly organized and detail-oriented

• Proactive, adaptable, and solutions-focused

• Strong sense of ownership and accountability

• Calm and effective under pressure

• Clear communicator who values follow-through

 

Software & Tools:

• AI tools (e.g., ChatGPT, Claude)

• Project management and productivity tools

• Communication and scheduling platforms

• Document creation and presentation software

 

English Level:

C2

 

Schedule:

Flexible within 9-5 EST - Part time (20 hours/week)

 

Salary and Benefits:

Payment in USD or Local Currency according to candidate's preference.