Job Title: Virtual Assistant

 

About the Company:

Our Client is a fast-growing AI consulting and strategic management firm that helps businesses optimize their operations through technology, automation, and cutting-edge AI solutions.

 

Job Description:

Our Client is seeking a tech-savvy, highly organized Virtual Assistant to support daily operations across various business functions.

 

Responsibilities:

• Provide daily administrative and operational support (emails, calendars, hiring tasks).

• Manage and maintain the CRM system (GoHighLevel).

• Support content operations and social media profiles using digital tools.

• Prepare and manage contracts, documents, and templates (PandaDoc).

• Create and maintain SOPs, workflows, and organized documentation (Notion).

• Set up, manage, and troubleshoot various tools and platforms.

• Perform basic graphic design tasks and support marketing materials.

 

Required Experience and Qualifications:

• Strong technical skills and ability to learn tools quickly.

• Excellent written and verbal English.

• Proven experience with GoHighLevel and CRM systems.

• Demonstrated experience in SOP creation and documentation.

• Familiarity with PandaDoc or similar platforms.

• Experience with LinkedIn and social media content tools.

• Ability to manage multiple tools and workflows at once.

 

Preferred Skills:

• Experience with Instantly.ai, Dripify, or Zapier.

• Basic Canva design skills.

• Background in supporting sales teams or digital agencies.

• Light video editing and repurposing experience.

• Familiarity with AI tools like Notion AI, Gamma, ChatGPT, etc.

 

Personality:

• Highly reliable and consistent in execution.

• Curious, tech-savvy, and experimental.

• Strong sense of organization and proactive initiative.

• Comfortable managing multiple priorities and tools simultaneously.

 

Software & Tools:

• GoHighLevel

• Instantly.ai / Dripify

• Canva

• PandaDoc

• Slack

• Notion

• Gamma.app

• AI content/video tools

• LinkedIn, social schedulers

 

English Level:

C2, Native

 

Schedule:

9 - 12 EST

 

Salary and Benefits:

• Part-time, remote position.

• Payment in USD or Local Currency according to candidate's preference.