Job Title: Virtual Assistant

 

About the Company:

Our Client focuses on providing project management solutions in the construction sector, emphasizing efficiency, subcontractor coordination, and effective project administration.

 

Job Description:

We are seeking a detail-oriented Virtual Assistant to support subcontractor coordination and project administration, emphasizing sourcing and vetting subcontractors, managing bids and contracts, and assisting with billing.

 

Responsibilities:

• Find, research, and vet subcontractors (plumbing, electrical, concrete, and other trades).

• Coordinate with internal stakeholders and send bid requests to qualified subcontractors.

• Follow up on bids and organize received proposals.

• Prepare and send contracts for approved jobs.

• Track subcontractor schedules and ensure adherence to scopes of work.

• Manage and document change order requests.

• Assist with billing processes and payments to subcontractors.

 

Required Experience and Qualifications:

• Experience providing administrative or operational support.

• Strong organizational and follow-up skills.

• Ability to manage multiple subcontractors, tasks, and deadlines simultaneously.

• Clear written communication skills.

• High attention to detail and accuracy when handling contracts, bids, and billing information.

 

Preferred Skills:

• Experience working with subcontractors or vendors.

• Familiarity with construction, trades, or project-based environments.

• Experience coordinating bids, contracts, or schedules.

 

Personality:

• Highly organized and detail-oriented.

• Proactive and reliable with strong follow-through.

• Comfortable communicating with multiple stakeholders.

• Problem-solver with the ability to keep projects on track.

 

Software & Tools:

• Email and calendar management tools

• Spreadsheet and document management software

• Project or task management tools

 

English Level:

C2, Native

 

Schedule:

10 AM - 3 PM MST

 

Salary and Benefits:

Payment in USD or Local Currency according to candidate's preference.