Job Title: Virtual Assistant

 

About the Company:

Our Client specializes in providing comprehensive safety and operational solutions tailored to various industries. They focus on enhancing workplace safety and operational efficiencies through dedicated support and management.

 

Job Description:

The Administrative Assistant will provide essential administrative and operational support to the Safety and Field Operations teams. This role requires coordinating schedules, managing documentation, assisting with timesheet and payroll processes, and maintaining organized records.

 

Responsibilities:

• Provide administrative support to the Safety Director and Field Operations Manager.

• Assist with scheduling, timesheet tracking, and general team coordination.

• Review and organize timesheets and related documentation for payroll accuracy.

• Maintain digital filing systems for safety, compliance, and operational records.

• Schedule and coordinate meetings, training sessions, and team communications.

• Prepare and update reports, forms, and correspondence as needed.

• Handle confidential information with professionalism and discretion.

 

Required Experience and Qualifications:

• 2+ years of administrative or virtual assistant experience.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams, SharePoint).

• Excellent written and verbal communication skills.

• Strong organizational skills and attention to detail.

• Ability to multitask and manage time effectively in a remote setting.

• Experience supporting multiple managers or departments preferred.

 

Preferred Skills:

• Familiarity with project management tools.

• Basic knowledge of payroll processing.

• Experience in safety or compliance roles is a plus.

 

Personality:

• Detail-oriented and proactive.

• Ability to thrive in a fast-paced environment.

• Strong problem-solving skills.

 

Software & Tools:

• Microsoft Office Suite (Outlook, Word, Excel, Teams, SharePoint).

• Project management tools (preferred).

 

English Level:

C2

 

Schedule:

9-5 EST

 

Salary and Benefits:

Payment in USD or Local Currency according to candidate's preference.