Job Title: Administrative Assistant

 

About the Company:

Our client specializes in providing comprehensive cleaning solutions, ensuring high standards of cleanliness and hygiene for homes and businesses.

 

Job Description:

Our client is seeking a highly organized and detail-oriented Administrative Assistant with strong bookkeeping experience. The ideal candidate brings prior experience in the construction or cleaning services industry. This remote role will support the day-to-day administrative and financial tasks, ensuring smooth internal operations and accurate financial records.

 

Responsibilities:

• Manage daily administrative tasks including document management, scheduling, and email communication

• Handle bookkeeping duties such as expense tracking, invoicing, and basic financial reporting

• Support payroll preparation and timekeeping processes

• Maintain organized digital filing systems

• Assist with vendor communication and purchase order tracking

• Ensure data accuracy and confidentiality across all platforms

 

Required Experience and Qualifications:

• Proven experience as an administrative assistant

• Strong bookkeeping background, including use of relevant accounting tools

• Familiarity with the construction or cleaning industry is highly preferred

• Excellent written and verbal communication skills in English

• Experience working remotely and managing tasks independently

 

Preferred Skills:

• Knowledge of industry-specific documents such as work orders, invoices, and purchase orders

• Experience coordinating with field teams or contractors

• Familiarity with cloud storage systems and collaborative tools (e.g., Google Workspace, Dropbox)

 

Personality:

• Detail-oriented and highly organized

• Proactive and self-motivated

• Trustworthy with confidential information

• Adaptable to fast-paced or changing environments

• Professional and courteous communication style

 

Software & Tools:

Google Workspace (Docs, Sheets, Drive)

 

English Level:

C1

 

Schedule:

9-12 EST

 

Salary and Benefits:

Payment in USD or Local Currency according to candidate's preference