1. Who We Are

This Policy explains how Virtustant LLC (“Virtustant,” “we,” “us”), which operates the Hirespot platform, and the Company Group collect, use, share, sell, and transfer personal information. The “Company Group” means Hirespot, Intelliscreen, Virtustant, and their respective parents, subsidiaries, affiliates, owners, successors, and assigns. Members of the Company Group act as joint and independent controllers of the data described here. By submitting information or using the Platform, you agree to this Policy and provide the consents described in it.

Contact: info@virtustant.com, 7901 4th St N, Ste 300, St. Petersburg, FL 33702.

Data protection contact: info@virtustant.com.

2. Scope and Eligibility

This Policy applies to Applicants, Clients, and visitors. The Platform is not directed to and may not be used by anyone under 18. We do not knowingly collect data from minors and will delete it if discovered.

3. Information We Collect

3.1 Information you provide: name, contact details, location, resume and work history, education, skills, certifications, photographs and video, desired roles and compensation, work authorization and eligibility information, languages, references, and any content you submit.

3.2 Assessment and screening data: results, scores, recordings, and analyses generated through Intelliscreen or other Company Group screening tools.

3.3 Information from other channels and sources: information collected through the Virtustant recruiting process, the Hirespot website and apps, LinkedIn, job boards, advertisements, referrals, partners, and publicly available sources. You acknowledge that information submitted through any Company Group channel is collected for the shared purposes described here.

3.4 Client information: account, billing, and usage data for Clients and their authorized users.

3.5 Automatically collected data: device, browser, IP address, identifiers, cookies and similar technologies, log and usage data, and approximate location.

3.6 Sensitive information: to the extent you choose to provide it or it is required for a role (for example, work-authorization status), you consent to our processing of it for the purposes in Section 4. Do not submit special-category data that is not requested.

4. How and Why We Use Information

We use personal information to: operate and provide the Platform; build, maintain, and improve the Platform Database; display profiles to Clients and enable Clients to contact Applicants; verify and screen Applicants; develop, train, and improve products, services, models, and artificial-intelligence and machine-learning systems (including Intelliscreen); generate Aggregated and Derived Data; conduct analytics and research; market our and the Company Group's services; ensure security and prevent fraud and abuse; enforce our Terms; comply with law; and carry out corporate transactions.

5. Legal Bases (Where Applicable)

Where the EU/UK GDPR, Brazil's LGPD, or similar law applies, we rely on: your consent (which you may withdraw prospectively); our legitimate interests in operating and monetizing a talent marketplace and improving our services; performance of, or steps toward, a contract; and compliance with legal obligations. Where consent is the basis, submitting information and accepting this Policy constitutes your freely given, specific, informed, and unambiguous consent to the processing described here, including the sharing, sale, and transfer described in Sections 6 and 7.

When you apply or submit information through the website or an application form, you provide this consent by checking the box (or using the equivalent affirmative control) confirming that you have read and agree to the Hirespot Terms of Service and this Privacy Policy before submitting. We record the date, time, version, and method of your consent. Your consent and the licenses and transfers made in reliance on it before any withdrawal remain valid as described in Section 9.

6. Sharing Within the Company Group

You expressly consent to the unrestricted sharing, combination, and joint use of your information among all members of the Company Group (Hirespot, Intelliscreen, Virtustant, and affiliates) for all purposes in this Policy. Information you submit to any one entity may be used by every entity.

7. Disclosure, Sale, and Transfer of Data

7.1 Disclosure to Clients. Applicant profile information is disclosed to Clients and prospective Clients so they can review and contact you. This is a core function of the Platform.

7.2 Service providers. We share data with vendors that process it for us under contract (hosting, analytics, payment, communications).

7.3 Sale and licensing of data. To the maximum extent permitted by applicable law, and subject to the rights in Section 9, you acknowledge and consent that the Company Group may sell, license, lease, rent, share, and otherwise monetize personal information and Aggregated and Derived Data, on a standalone basis, in bulk, or as part of data products, to third parties. Under US state privacy laws, certain of our disclosures (including for cross-context behavioral advertising and data sales) may constitute a “sale” or “sharing”; you have the right to opt out as described in Section 9.

7.4 Corporate transactions. We may transfer or assign all data and rights as part of, or in negotiation of, any financing, merger, acquisition, reorganization, bankruptcy, or sale of all or part of the business or assets, and the recipient may use the data consistent with this Policy.

7.5 Legal and safety. We may disclose data to comply with law, respond to legal process, protect rights and safety, and enforce our Terms.

8. International Transfers

The Company Group operates globally and serves a global applicant base. Your information may be transferred to, stored in, and processed in the United States and other countries whose data-protection laws may differ from those of your country. Where required, we use appropriate safeguards for cross-border transfers (such as Standard Contractual Clauses or equivalent mechanisms). By submitting information, you consent to these transfers to the extent permitted by law.

9. Your Rights and Choices

Depending on your jurisdiction, you may have rights to access, correct, delete, port, or restrict your personal information; to object to or withdraw consent for certain processing; to opt out of the sale or sharing of personal information and of certain profiling; and to be free from discrimination for exercising these rights.

9.1 How to exercise. Submit a request to info@virtustant.com. We will verify your identity and respond within the period required by applicable law.

9.2 Do Not Sell or Share / opt-out. You may opt out of the sale or sharing of your personal information by contacting info@virtustant.com. We will honor recognized opt-out preference signals where required.

9.3 EU/UK/Brazil rights. Where the GDPR or LGPD applies, you also have the right to lodge a complaint with your supervisory or data-protection authority.

9.4 Limits. Rights are not absolute. We may retain and continue to use information where permitted by law (for example, to complete transactions already initiated, for legal compliance, fraud prevention, security, or our legitimate interests). Withdrawal of consent and other requests operate prospectively and do not affect processing already performed, Aggregated and Derived Data already created, or licenses or transfers already made to third parties, except as mandatory law requires.

10. Retention

We retain personal information for as long as needed for the purposes in this Policy and, thereafter, for as long as permitted by applicable law, which for talent-database and Aggregated and Derived Data purposes may be indefinite. We may retain de-identified, aggregated, and derived data indefinitely.

11. Security

We use reasonable technical and organizational measures to protect personal information. No system is perfectly secure, and we do not warrant absolute security. You submit information at your own risk and are responsible for safeguarding your account credentials.

12. Cookies and Tracking

We and our partners use cookies and similar technologies for functionality, analytics, and advertising. You can manage preferences through your browser and, where offered, our cookie controls. Some features may not function without certain cookies.

13. Third-Party Services

The Platform links to or integrates third-party services (including LinkedIn, job boards, payment processors, and ad networks) governed by their own privacy practices. We are not responsible for them. Review their policies before use.

14. Changes to This Policy

We may update this Policy at any time. The updated version is effective when posted with a new effective date. Material changes will be notified as required by law. Continued use after the effective date constitutes acceptance.

15. Contact

Virtustant LLC (operator of the Hirespot platform)
7901 4th St N, Ste 300, St. Petersburg, FL 33702
Privacy: info@virtustant.com
Data requests: info@virtustant.com