Admin Assistant

To apply, you will only have to fill a short form on our website that will take you less than 5 minutes.

 

Job Title: Admin Assistant

 

About the Company:

Our client is a commercial real estate brokerage in Miami, Florida.

 

Job Description:

You will be the right-hand person to the founding broker and one or two other brokers. You will handle the administrative side of the business and day-to-day client communication. The brokers search for and negotiate properties on behalf of their clients. Many of those clients are Argentinian and Spanish-speaking. They expect quick and accurate answers. The workflows are already built and supported by tools that reduce manual work. The job rewards organization and follow-through rather than technical or financial expertise.

 

Responsibilities of the role:

• Prepare client documentation using the firm's established templates.

• Search for properties that match client criteria, following the firm's search process.

• Organize and present property options to clients in the format the brokers use.

• Monitor Slack and email, and respond to client and team questions using the information on file.

• Research or check with the brokers when an answer isn't known, then follow up with the client.

• Make phone calls to clients, landlords and other contacts, including people you haven't spoken to before.

• Gather, organize and share information so the brokers can manage many clients at once.

• Own your part of each workflow and move tasks forward without waiting to be told.

 

Required Experience and Qualifications:

• Fluent spoken and written Spanish and English, with C1 or C2 level.

• Professional written English is essential.

• Strong organization and attention to detail while juggling many clients and tasks in the same day.

• Previous experience in an administrative or assistant role.

• Available full-time, 9am to 5pm Eastern Time.

 

Preferred Skills:

• Experience in real estate, especially commercial brokerage.

• Working knowledge of Claude or similar AI tools.

• Based in Argentina or Uruguay, for a close cultural match with the firm's largely Argentinian clientele.

 

Personality:

• Proactive and a self-starter.

• Detail-oriented.

• Independent.

• Process-driven.

• Receptive to coaching feedback.

• Steady and structured.

• Comfortable on the phone and outgoing enough to call people you don't know to ask questions and find answers.

 

Software & Tools:

• Claude or similar AI tools.

 

Schedule:

Mon, Tue, Wed, Thu, Fri · 09:00–17:00 · ET · weekends: no · 40 hrs/wk

 

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Full-time remote opportunity.