Controller/Bookeeper

To apply, you will only have to fill a short form on our website that will take you less than 5 minutes.

 

Job Title: Controller / Executive Bookkeeper

 

About the Company:

Our client is a company that deals with watches and related services.

 

Job Description:

This role requires constant communication with the team through calls, meetings, WhatsApp, SMS, and email. You will be responsible for managing daily financial reports, processing payments, handling expenses, and managing invoices. You will also work with QuickBooks, communicate with CPAs, manage asset accounts, and oversee inventory. This position involves data analytics to help the management make informed decisions and improve business operations. You will also handle package shipping, quality control, and receiving. We are looking for someone who can grow a department and act as a controller or CFO.

You must be easy to work with and make other people's jobs easier. You should be dependable, accountable, and proactive in building systems and thinking about scale. You need to approach partners with applicable ideas and show you can handle your current tasks while taking on new ones.

 

Responsibilities of the role:

• Remit payments, answer questions about client payments, and confirm fund receipts.

• Work out complicated deals and trades.

• Send confirmations to chats and monitor them for updates and support questions.

• Generate daily financial reports, including profit and loss (P/L), payables, and totals.

• Send vendor payments, commissions, and distributions via wires or ACH.

• Report expenses using a separate spreadsheet template.

• Generate monthly expense reports and suggest improvements.

• Call Chase monthly for fee reimbursement.

• Mark invoices as paid in two systems.

• Look for a new system to manage sales tax better.

• Account for sales tax on each invoice and confirm numbers with bookkeeping services.

• Reconcile transactions in QuickBooks.

• Review bookkeeping reconciliations, balance sheets, P&L, and logs.

• Communicate with CPAs about bookkeeping and occasional questions.

• Maintain a sales tax log.

• Keep detailed entries for asset accounts and compare them with the team.

• Move money between accounts and track what is owed and for what purpose.

• Track pending deals and other accounts.

• Take weekly inventory and compare it with system records.

• Add items to inventory.

• Manage and organize received inventory packages.

• Manage watchmaker and service tasks.

• Review KPIs for salespeople, products, and clients.

• Present data and advise management on decisions for staff, inventory, and finances.

• Help grow the quality of the sales team and create a more collaborative environment.

• Ship packages.

• Perform quality control, take photos, and set up watches.

• Receive and organize packages, comparing contents with expected items.

• Handle watchmaker drop-offs, 47th street runs, and client visits.

 

Required Experience and Qualifications:

• Experience as a Controller or Executive Bookkeeper.

• Experience with QuickBooks.

• Experience with financial reporting, including P&L, balance sheets, and reconciliations.

• Experience managing expenses and invoices.

• Experience with sales tax accounting.

• Experience with data analytics and KPI review.

• Experience with inventory management.

• Ability to build systems and think about scalability.

• C1 English level.

 

Preferred Skills:

• Experience in the watch industry.

• Experience communicating with CPAs and bookkeeping services.

• Experience managing asset accounts and money movement.

• Experience with package handling and quality control.

 

Personality:

• Easy to work with.

• Makes other people's jobs easier.

• Dependable and follows through.

• Accountable.

• Proactive in suggesting ideas and doing the legwork.

• Able to handle current tasks and take on new ones with certainty.

 

Software & Tools:

• QuickBooks.

• Microsoft Excel.

• Communication tools (e.g., WhatsApp, SMS, email, phone).

 

Schedule:

Monday to Friday.

9 AM to 5 PM Eastern Time.

 

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Full-time remote opportunity.

• 3 weeks paid vacation.

• All Jewish holidays and Yom Tov days are considered vacation days.