Creative Design & Administrative Support

To apply, you will only have to fill a short form on our website that will take you less than 5 minutes.

 

Job Title: Creative Design & Administrative Support

 

About the Company:

Our client provides creative design and administrative support for events and floral projects.

 

Job Description:

You will support the Events and Design teams with creative projects, administrative tasks, and lead management. You will help create visual concepts, organize project files, and keep team workflows running smoothly.

 

Responsibilities of the role:

• Assist with developing visual concepts for floral arrangements, event installations, and seasonal projects.

• Research and gather visual references, inspiration images, color palettes, and design ideas.

• Create moodboards, visual presentations, and initial design proposals based on project briefs and creative direction.

• Assist with sourcing visual references for floral varieties, vessels, mechanics, and decorative elements.

• Support the preparation and organization of creative materials for client presentations.

• Collaborate with the Design Director and Events team to translate creative ideas into clear visual concepts.

• Prepare and maintain templates, documents, and presentations for the Events team.

• Assist with creating first drafts of basic client proposals based on provided information and templates.

• Update calendars with event dates, deadlines, meetings, production schedules, and project details.

• Organize and distribute confirmed event information to the appropriate internal teams and communication channels.

• Maintain organized project folders, documentation, and event records.

• Assist with tracking project details, pending items, and follow-ups.

• Assist with customer relationship management data entry and database maintenance.

• Enter and update information for prospective clients and business leads.

• Organize lead information and ensure records are accurate and up to date.

• Support the team with tracking prospects and maintaining organized client records.

• Provide administrative assistance to the Events and Design teams as needed.

• Help organize information and streamline recurring workflows.

• Follow up on pending tasks and ensure relevant information is communicated to the appropriate team members.

• Identify opportunities to improve organization, documentation, and overall team efficiency.

 

Required Experience and Qualifications:

• Previous experience as a Virtual Assistant, Administrative Assistant, Creative Assistant, or in a similar support role.

• Strong visual sense and interest in floral design, events, interiors, or creative industries.

• Strong organizational skills and exceptional attention to detail.

• Excellent written and verbal communication skills.

• Ability to manage multiple tasks and deadlines independently.

• Comfortable working remotely and collaborating with teams across different functions.

• Proactive attitude, resourcefulness, and strong follow-through.

• English level C1 or C2.

 

Preferred Skills:

• Experience supporting event planners, floral designers, creative studios, or production teams.

• Basic knowledge of floral design, flowers, seasonal varieties, and event styling.

• Experience creating moodboards, presentations, and visual proposals.

• Familiarity with customer relationship management platforms and project management tools.

• Experience with Google Workspace, calendar management, and document organization.

• Bilingual English and Spanish.

 

Personality:

• Proactive and self-starter

• Independent

• Collaborative

• Open to coaching feedback

• Comfortable in a fast-paced environment

 

Software & Tools:

• Canva

• Adobe Creative Suite

• PowerPoint

• Google Workspace

 

Schedule:

Monday, Tuesday, Wednesday, Thursday, Friday

08:00–16:00 America/New_York

 

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Full-time remote opportunity.