Transaction Coordinator

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Job Title: Transaction Coordinator

About the Company:

Florida-based, high-performance transaction coordination company built for top-producing agents and real estate teams who are serious about expansion, profitability, and sustainable growth.

Job Description:

Our client is looking for a part-time Transaction Coordinator. You will process real estate contracts and follow up with clients. This role is deadline-heavy and requires a high standard of organization.

You will manage 15-20 transactions per month. You will be responsible for the compliance and closing of each file. Standard operating procedures are available, but experience is key.

Responsibilities of the role:

• Process real estate contracts.

• Follow up with clients.

• Process files from start to finish.

• Ensure compliance of each file.

• Close out files.

• • Evaluates transaction files and supporting documentation for accuracy, completeness, and adherence to brokerage and contractual requirements.

• • Coordinates with agents to resolve missing, incomplete, or inconsistent documentation and provides guidance regarding required corrections.

• • Assists Managing Brokers with transaction compliance, documentation standards, and file oversight.

• • Maintains organized and compliant transaction records throughout the review process.

• • Handles additional compliance and transaction-related responsibilities as assigned.
  
  Expected KPI's:
  • Transaction completion and timely closings.

• • Accuracy of transaction files and document management.

• • Compliance and deadline adherence.

• • Timely completion of assigned tasks.

• • Transaction processing efficiency.

• • Agent satisfaction and communication quality.

Required Experience and Qualifications:

• Experience processing 15-20 transactions per month.

• Ability to handle many clients at once.

• C2 English level.

• Florida FAR/BAR familiarity.

Preferred Skills:

• Experience following Standard Operating Procedures (SOPs).

• Experience as a transaction coordinator.

Personality:

• Detail-oriented.

• Highly accountable.

• Organized.

• Able to work in a fast-paced environment.

• Collaborative.

• Able to handle many clients at once.
• Accountability: Taking full responsibility for actions and decisions.

• • Competence: Maintaining a high level of skill, knowledge, and execution.

• • Encouragement: Creating a supportive environment for growth and success.

• • Supportive Leadership: Ensuring team members have the resources to excel.

• • Driven Mindset: Pursuing operational excellence.

• • Discipline: Consistently following structured workflows and best practices.

• • Integrity: Operating with honesty, transparency, and ethical standards.

Software & Tools:

• Quo

• Google Workspace

• HubSpot

• SkySlope

Schedule:

Monday to Friday

Between 1 PM and 3 PM EST (10h/wk).

Hours increased to 20h/wk based on performance.

Note: The busiest hours are between 1 PM and 5 PM EST.

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• A lot of growth opportunities.

• Full time remote possibility.