Administrative Assistant

To apply, you will only have to fill a short form on our website that will take you less than 5 minutes.

 

Job Title: Virtual Assistant

 

About the Company:

Our client is a growing US-based company looking for support for its daily operations.

 

Job Description:

We are seeking a highly organized, outgoing, and proactive Virtual Administrative Assistant to provide comprehensive administrative and operational support. This person will work closely with the company's leadership team, handling a variety of administrative tasks, communicating with clients and team members, preparing proposals, and managing follow-ups.

The ideal candidate is a mature professional with strong interpersonal skills, excellent communication abilities in both English and Spanish, and the confidence to work independently in a fast-paced environment.

 

Responsibilities of the role:

• Provide day-to-day administrative support to ensure smooth business operations.

• Manage and organize information, schedules, records, and other administrative tasks.

• Use the company's CRM, Housecall Pro, to retrieve client information and prepare proposals and quotes.

• Send proposals and quotes to clients and proactively follow up to ensure timely communication.

• Conduct online research and gather information as requested by management.

• Assist with social media and other general office-related tasks.

• Communicate professionally with clients, team members, and external contacts in both English and Spanish.

• Handle various tasks and requests from management with efficiency, initiative, and attention to detail.

 

Required Experience and Qualifications:

• Previous experience in an administrative assistant, executive assistant, or similar role.

• Fluency in both English and Spanish, with strong written and verbal communication skills.

• Excellent interpersonal skills and confidence when interacting with different people.

• Experience using CRM systems and managing client information.

• Strong organizational and time-management skills.

• Ability to multitask, prioritize responsibilities, and work independently.

• Proactive mindset, maturity, and a strong sense of ownership.

• Comfortable working directly with leadership and adapting to changing priorities.

 

Preferred Skills:

• Previous experience with Housecall Pro or similar CRM platforms.

• Experience preparing quotes, proposals, and client follow-ups.

• Familiarity with social media platforms and general digital tools.

• Experience supporting US-based companies.

 

Personality:

• Proactive

• Outgoing

• Mature

 

Software & Tools:

• Housecall Pro

 

Schedule:

Full-time position.

Monday through Friday, 8:00 AM – 5:00 PM Eastern Time (ET).

 

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Full-time remote opportunity.