Real Estate Virtual Assistant

To apply, you will only have to fill a short form on our website that will take you less than 5 minutes.

 

Job Title: Real Estate Virtual Assistant

 

About the Company:

Our client is a busy real estate professional looking for support with transaction coordination, lead follow-up, administrative tasks, and basic marketing.

 

Job Description:

Our client is looking for an experienced Real Estate Virtual Assistant. You will support a busy real estate professional. Your tasks will include transaction coordination, lead follow-up, administrative tasks, and basic marketing support. The ideal candidate has previous experience working in U.S. real estate. You should understand the general workflow of real estate transactions. You must be highly organized, proactive, and detail-oriented. You should be comfortable working independently. Clear communication with the client is essential.

This is a part-time position. You will work approximately 15–20 hours per week. The schedule is flexible.

 

Responsibilities of the role:

• Assist with transaction coordination. Ensure files are complete and accurate.

• Help manage contracts, addendums, and other transaction-related documents.

• Send required documents and updates to title companies, lenders, and other transaction parties.

• Communicate with transaction partners for the client. Keep the client copied on relevant communications.

• Order inspections and coordinate appointments.

• Schedule property photography and other transaction-related services.

• Access the MLS platform to pull listings and gather property information.

• Keep track of deadlines, documents, and outstanding tasks.

• Assist with lead nurturing and follow-up.

• Conduct lead generation activities as needed.

• Maintain and update lead information within Follow Up Boss.

• Follow up with prospective clients and help maintain consistent communication.

• Assist with sending monthly newsletters.

• Help prepare and publish social media content, including graphics, cards, and videos.

• Support other basic marketing and administrative initiatives.

 

Required Experience and Qualifications:

• Previous experience working in U.S. real estate is required.

• Working knowledge of real estate transactions and processes.

• Experience working with MLS platforms.

• Excellent written and verbal English communication skills.

• Clear and professional spoken English with minimal accent.

• Strong organizational and time-management skills.

• High attention to detail.

• Ability to work independently and manage delegated tasks without constant supervision.

• Comfortable asking questions when clarification is needed.

• Proactive mindset and strong sense of ownership.

• Ability to adapt to changing priorities and workloads.

 

Preferred Skills:

• Experience with Follow Up Boss or a similar real estate CRM.

 

Personality:

• Professional, reliable, and experienced.

• Can take ownership of assigned tasks and keep things moving without being micromanaged.

• Can contribute to lead generation, lead follow-up, and marketing activities during slower periods.

• Higher experience and stronger English communication skills are highly valued.

 

Software & Tools:

• Follow Up Boss or similar real estate CRM.

• MLS platforms.

 

Schedule:

Part-time: 15–20 hours per week

Flexible schedule.

Hours do not need to follow a strict daily schedule, but availability and working hours should be communicated clearly in advance, between 9-5 EST (3-4 hours per day)

Potential to adjust hours depending on the client's workload and transaction volume.

 

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.