Bookkeeper

To apply, you will only have to fill a short form on our website that will take you less than 5 minutes.

 

Job Title: Bookkeeper

 

About the Company:

Safe Harbor SB is a boutique financial services firm dedicated to protecting small businesses from predatory merchant cash advances. Our organization establishes legal and financial protective structures and negotiates optimal settlements to safeguard our clients' livelihoods.

 

Job Description:

Our client is looking for a reliable, detail-oriented Bookkeeper. You will handle daily client-fund reconciliation, payment preparation, and reporting. This role offers the opportunity to become a trusted, ongoing member of their financial operations team. You will develop a thorough knowledge of their accounts and take pride in keeping daily operations accurate and dependable.

You will report to the CEO and work closely with the financial operations lead. You will apply established rules and escalate discrepancies and exceptions for review.

 

Responsibilities of the role:

• Reconcile client funds daily. Identify deposits from multiple processing platforms into sweep accounts for approximately 55 clients. Apply prescribed deductions for fees, program payments, and advance repayments. Calculate balances payable to clients.

• Process transactions and prepare payments. Download, sort, and allocate bank transactions. Upload them into the Wave accounting system. Record payout entries and prepare payment files.

• Prepare weekly commission reports. Calculate commissions payable to origination partners using established rules. Prepare reports for review.

• Provide internal cash-movement reports. Give the client-service team current information about client remittances, settlement payments, and advance payments.

• Produce client statements. Prepare statements and reconciliation reports explaining client funds and settlement activity.

 

Required Experience and Qualifications:

• At least two years of practical bookkeeping experience. This includes reconciliations, transaction imports and exports, payment preparation, and routine financial reporting.

• Experience using QuickBooks.

• Proficiency with Excel, including sorting, filtering, and formulas for reconciliation and reporting.

• Strong attention to detail.

• Reliable follow-through.

• Clear communication skills.

• Ability to handle sensitive financial and client information confidentially.

• Ability to ask questions when information or instructions are unclear.

• Availability to work full-time, 9:00 a.m.–5:00 p.m. U.S. Eastern Time.

• C1 or C2 English level.

 

Preferred Skills:

• Experience with the Wave accounting system.

• Experience reconciling multiple client accounts or payment sources.

 

Personality:

• You find lasting satisfaction in hands-on bookkeeping.

• You enjoy knowing the accounts well.

• You maintain dependable routines.

• You consistently get the details right.

• You enjoy recurring daily and weekly responsibilities.

• You are comfortable with manual processing as systems improve.

• You want to build a long-term working relationship with a team that values your accuracy and reliability.

• Proactive nature.

 

Software & Tools:

• QuickBooks

• Microsoft Excel

• Wave accounting system

 

Schedule:

Monday, Tuesday, Wednesday, Thursday, Friday

9:00 a.m.–5:00 p.m. U.S. Eastern Time

40 hours per week

 

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Full-time remote opportunity.