Personal Assistant

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Job Title: Personal Assistant

About the Company:

Our client focuses on helping small-to-medium-sized business owners, start-ups, and non-profits transform operational complexity into clarity, alignment, and action.

Job Description:

You will be the go-to assistant for one of two colleagues of a US wellness and multi-business group. He is an idea-driven owner of four to five businesses who needs structure, and the other is a highly organized consultant who needs capacity. The role is mostly personal assistance to start, including your work with inboxes, calendars, travel, and day-to-day errands. As trust builds, you will take on more business tasks, such as relaying the owner's decisions to clients and on-site staff.

Responsibilities of the role:

• Manage and organize email inboxes by triaging, filing, flagging what needs a reply, and drafting responses.

• Run calendars for both principals by scheduling meetings, resolving conflicts, and sending reminders.

• Research and book travel, including flights, hotels, and itineraries, often on short notice.

• Handle ad hoc personal tasks and family logistics as they come up.

• Capture the business owner's ideas and requests as they arrive, then organize them into clear, prioritized task lists.

• Communicate the owner's decisions clearly to business clients and on-site staff in writing.

• Help the consultant delegate more, including support with planning events such as retreats.

• Take on business support tasks and liaise with the front desk team over time.

Required Experience and Qualifications:

• Strong written English at C2 level.

• Proven experience as a personal, executive, or virtual assistant, ideally supporting more than one person.

• Availability during US business hours.

Preferred Skills:

• Experience in wellness, clinics, or small multi-business groups.

• Event or retreat planning experience.

• Comfort moving between personal admin and business tasks.

Personality:

• Highly organized and detail-oriented, with a reliable system for tracking many open requests.

• A good listener who can take in a lot of loosely structured information and put it in the right places.

• Confident to set healthy boundaries and prioritize, rather than saying yes to everything.

• Calm under pressure, and not easily overwhelmed by a high-energy, demanding principal.

• Discretion with personal and family information.

• Clear, organized, and collaborative.

Software & Tools:

• Slack

• Email

• Text messages

• Standard calendar tools

• Travel booking tools

Schedule:

Mon, Tue, Wed, Thu, Fri

Flexible hours: Any 15h/wk

ET

Weekends: no

15 hrs/wk, will increase to around 20hrs/wk

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Full-time remote opportunity.