Paralegal Legal Assistant

To apply, you will only have to fill a short form on our website that will take you less than 5 minutes.

 

Job Title: Paralegal Legal Assistant

 

About the Company:

Our client is a growing practice focused on business and commercial law, contracts, and estate planning.

 

Job Description:

You will own the administrative side of every client matter. As you grow, you will take on court filing and service work. You will not draft briefs or legal documents from scratch because the attorney handles all legal writing.

 

Responsibilities of the role:

• Manage client records, matters, and documents in CosmoLex.

• Prepare and format documents from existing templates to exact specifications with no formatting errors.

• Help clients complete paperwork and get it routed through the firm's system.

• Walk clients through administrative tasks such as uploading documents to the client portal.

• Send documents for e-signature via Adobe Sign and track their completion.

• Manage email correspondence in Gmail and scheduling in Calendly.

• File documents with California courts after receiving firm-provided state bar paralegal training.

• Coordinate service of process through third-party process servers or serve electronically.

• Respond to emails from opposing counsel.

• Return calls to the court and handle the court's requests for specific items.

• Build working relationships with paralegals at partner law firms and use them as a resource.

 

Required Experience and Qualifications:

• Paralegal experience, or legal assistant experience with a strong interest in paralegal work.

• Excellent attention to detail and consistent, error-free document formatting.

• Ability to learn a process once and apply it without repeated instruction.

• C1 or C2 level in written and spoken English.

• Comfort with legal software and Google Workspace.

• Availability during Pacific business hours.

 

Preferred Skills:

• Spanish fluency.

• Experience with CosmoLex or another legal case management system.

• Familiarity with California court filing or e-service.

 

Personality:

• Straightforward and logical.

• Efficient and self-directed.

• Open to learning and willing to research what you do not know before asking.

• Personable and comfortable building rapport with clients, court staff, and paralegals at other firms.

• Asks good questions when something is genuinely unclear.

 

Software & Tools:

• CosmoLex

• Google Workspace

• Adobe Sign

• Calendly

 

Schedule:

Monday to Friday

09:00 to 13:00 Pacific Time

20 hours per week

 

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Full-time remote opportunity.