Bilingual Administrative Assistant

To apply, you will only have to fill a short form on our website that will take you less than 5 minutes.

 

Job Title: Bilingual Administrative Assistant

 

About the Company:

Our client is seeking a detail-oriented, highly responsible Bilingual Virtual Assistant to support head office administrative operations.

 

Job Description:

You will manage daily operational communication across 107 employees in three locations. Your work will ensure smooth administrative tracking and enable leadership to focus on strategic growth. You will provide clear communication support between Spanish-speaking staff and English-speaking management.

 

Responsibilities of the role:

• Monitor and manage daily operational chat logs to follow up with supervisors and team members across locations

• Monitor employee clock-ins and proactively follow up on missed check-ins or absences

• Assist with finding site replacements when necessary

• Efficiently resolve routine administrative requests and triage high-priority issues to operations leadership

• Provide clear communication support between Spanish-speaking staff and English-speaking management

 

Required Experience and Qualifications:

• Expert-level English fluency

• Full Spanish proficiency in writing and speaking

• C1 or C2 English level

 

Preferred Skills:

• University degree

• Strong organizational skills

• High attention to detail

• Ability to learn internal tools quickly on the go

 

Personality:

• Proactive and self-starter

• Detail-oriented

• Independent

• Collaborative

• Calm under pressure

• Creative problem-solver

• Customer-focused

• Over-communicates updates

• Fast-paced

 

Software & Tools:

• WhatsApp

• Internal web kiosk tools

 

Schedule:

Mon, Tue, Wed, Thu, Fri, Sat, Sun · 09:00–17:00 · ET · weekends: YES · 40 hrs/wk

Flexibility for light message check-ins during weekends if needed

 

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Full-time remote opportunity.