Administrative Assistant

To apply, you will only have to fill a short form on our website that will take you less than 5 minutes.

 

Job Title: Administrative Assistant

 

About the Company:

Our client makes artisanal, authentic Mexican-style tortillas, chips, and spice mixes using traditional recipes and clean, preservative-free ingredients.

 

Job Description:

This role supports a fast-paced business. You will combine routine administrative tasks, customer follow-ups, and social media content creation. Strong organizational skills and the ability to work independently are required.

 

Responsibilities of the role:

• Enter customer orders into QuickBooks and send invoices.

• Send customer follow-up emails about orders, samples, and product information.

• Review and verify wholesale vendor applications within 24 hours.

• Design social media content using Canva.

• Use AI tools to help maintain a consistent brand voice.

• Research wholesale clients to feature them in social media posts.

 

Required Experience and Qualifications:

• Bilingual fluency in Spanish.

• Proficient written English skills.

• Experience working with minimal supervision.

• Experience handling client communications.

• C1 or C2 English level.

 

Preferred Skills:

• Experience with QuickBooks invoicing.

• Experience with social media content creation.

 

Personality:

• Proactive.

 

Software & Tools:

• Canva.

• AI tools.

 

Schedule:

Monday, Tuesday, Wednesday, Thursday, Friday

09:00 AM - 11:00 AM ET

Approximately 10 hours per week.

Must be available on Tuesday mornings before 2:00 PM ET.

 

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Full-time remote opportunity.