Executive Assistant

To apply, you will only have to fill a short form on our website that will take you less than 5 minutes.

 

Job Title: Executive Assistant

 

About the Company:

Our client is a rapidly growing operator and developer of quick-service restaurants, with a portfolio of 50 restaurant locations and approximately 1,400 employees..

 

Job Description:

Our client is looking for a highly organized and proactive Executive Assistant. You will provide administrative and operational support in a fast-paced restaurant environment. This role requires you to be available, communicate with teams and vendors, make phone calls, and follow up on tasks independently. The ideal candidate has experience in the restaurant industry and understands its demands.

 

Responsibilities of the role:

• Provide general administrative and operational support to the leadership team.

• Communicate regularly with restaurant teams, vendors, and business partners.

• Make and receive phone calls and follow up on outstanding requests.

• Coordinate and organize information, documents, schedules, and administrative tasks.

• Monitor ongoing tasks and proactively follow up to ensure completion.

• Support communication between leadership and restaurant teams.

• Help coordinate vendor-related requests, information, and follow-ups.

• Maintain organized records and ensure important information is easily accessible.

• Identify tasks or issues that need attention and take initiative to address them.

• Ask questions and seek clarification when instructions or priorities are unclear.

• Handle multiple priorities in a fast-paced environment while maintaining attention to detail.

• Provide additional administrative support as needed.

 

Required Experience and Qualifications:

• 3–5 years of experience in the restaurant industry is strongly preferred.

• Previous experience in an administrative, executive assistant, operations, or similar support role.

• Excellent organizational and time-management skills.

• Strong verbal and written communication skills.

• Comfortable making and handling phone calls.

• Strong attention to detail.

• Ability to work independently and proactively.

• Comfortable communicating with teams, vendors, and leadership.

• Ability to manage multiple tasks and priorities simultaneously.

• Comfortable working primarily with cloud-based tools and platforms.

• Must have a reliable laptop/computer.

• Must have access to a valid Microsoft Office/Microsoft 365 license.

 

Preferred Skills:

• Takes initiative and is proactive.

• Not afraid to ask questions when something is unclear.

• Excellent listening skills.

• Ability to keep track of multiple priorities.

• Comfortable interacting with many different people.

• Can work independently without constant supervision.

• Dependable, responsive, and willing to help where needed.

• Can adapt quickly when priorities change.

• Comfortable working in a fast-paced restaurant environment.

 

Personality:

• Proactive and resourceful.

• Organized and detail-oriented.

• Excellent communicator.

• Independent and takes initiative.

• Adaptable and responsive.

 

Software & Tools:

• Cloud-based tools and platforms.

• Microsoft Office/Microsoft 365.

 

Schedule:

Full-time

Monday–Friday, 8:00 AM–5:00 PM EST

Occasional weekend availability may be required, but not every weekend.

 

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Full-time remote opportunity.