Operations Assistant

To apply, you will only have to fill a short form on our website that will take you less than 5 minutes.

 

Job Title: Operations & Executive Assistant

 

About the Company:

Our client is a fast-growing e-commerce and retail business building innovative brands through influencer-driven commerce.

 

Job Description:

Our client is looking for an Operations & Executive Assistant to work directly alongside the founder.

You will help manage ongoing projects, oversee systems, and coordinate daily operations.

 

Responsibilities of the role:

• Work directly with the founder to manage daily priorities and coordinate ongoing projects

• Monitor and manage artificial intelligence systems and workflows

• Review artificial intelligence content and customer service responses

• Coordinate international shipments and communicate with overseas suppliers

• Monitor customer service operations and review inquiries

• Identify operational inefficiencies and suggest ways to improve workflows

• Keep track of multiple ongoing projects and deadlines

• Communicate with internal team members and external partners

• Assist with research, data organization, and reporting

 

Required Experience and Qualifications:

• Strong English communication skills at C1 level or above

• Exceptional organizational skills and attention to detail

• Strong critical thinking and problem-solving abilities

• Ability to take initiative without waiting for instructions

• Ability to manage multiple priorities in a fast-paced environment

• Comfortable working with artificial intelligence tools and technology

• Strong judgment when reviewing content and artificial intelligence outputs

• Comfortable communicating with international teams and suppliers

• Ability to work independently while remaining aligned with the founder

 

Preferred Skills:

• Previous experience in operations or project management

• Experience with artificial intelligence tools and automation platforms

• Background in e-commerce, digital marketing, or customer service

• Experience coordinating international logistics or supply chain operations

• Experience working with Shopify, Google Workspace, or project management platforms

 

Personality:

• Highly proactive and resourceful

• Adaptable

• Strong sense of ownership and accountability

 

Software & Tools:

• Shopify

• Google Workspace

• Project management platforms

• Artificial intelligence-powered applications

 

Schedule:

Full-time, Monday to Friday, 9 AM to 5 PM EST.

Candidates should be comfortable with occasional additional hours depending on business needs.

 

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Full-time remote opportunity.