Executive Assistant

To apply, you will only have to fill a short form on our website that will take you less than 5 minutes.

 

Job Title: Executive Assistant

 

About the Company:

Our client manages projects and keeps daily operations running smoothly.

 

Job Description:

Our client is looking for a part-time Executive Assistant to keep the day running. You will manage email, stay on top of contractors, make calls, and track down the materials each job needs. You will take work off the owner's plate so projects keep moving without delays.

 

Responsibilities of the role:

• Manage the inbox by sorting, prioritizing, drafting replies, and flagging anything urgent for the owner.

• Follow up with contractors on schedules, progress, quotes, and open items so nothing is missed.

• Make outbound calls to contractors, suppliers, and clients, and handle inbound calls when needed.

• Research and source materials for specific jobs by comparing options, prices, and availability, and confirming orders and delivery dates.

• Keep notes, contacts, and job details organized and up to date.

• Support the owner with scheduling, reminders, and other admin tasks as they come up.

 

Required Experience and Qualifications:

• 1–2 years of experience as an executive, administrative, or virtual assistant.

• C2 English fluency, clear and confident on the phone with US contractors and suppliers.

• Experience managing a busy inbox and drafting professional emails.

• Comfortable making phone calls and following up persistently but politely.

• Available Monday to Friday, 9:00 AM to 2:00 PM Eastern Time, with a reliable computer, stable internet, and a quiet workspace.

 

Preferred Skills:

• Experience in construction, home services, renovation, or property management.

• Familiarity with building materials or sourcing from suppliers.

 

Personality:

• Proactive, organized, and confident speaking with vendors and contractors.

 

Software & Tools:

• Google Workspace or Microsoft 365.

 

Schedule:

Monday to Friday, 9:00 AM to 2:00 PM Eastern Time

25 hours per week

 

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Full-time remote opportunity.