Bookkeeper

To apply, you will only have to fill a short form on our website that will take you less than 5 minutes.

 

Job Title: Bookkeeper

 

About the Company:

Our client is a growing consumer goods and e-commerce brand that makes seasoning blends using organic dates and spices.

 

Job Description:

Our client is looking for a detail-oriented and reliable Part-Time Bookkeeper. You need experience using QuickBooks. You will support the company's daily financial operations. The ideal candidate understands bookkeeping principles, keeps accurate records, and is financially organized.

You will help maintain accurate financial records. You will organize transactions, reconcile accounts, and support financial reporting and bookkeeping needs.

 

Responsibilities of the role:

• Record and categorize financial transactions accurately in QuickBooks.

• Maintain organized records of income, expenses, purchases, and payments.

• Reconcile transactions across bank accounts, credit cards, and other financial accounts.

• Monitor incoming and outgoing payments and ensure transactions are recorded correctly.

• Identify discrepancies, investigate errors, and resolve bookkeeping inconsistencies.

• Track outstanding invoices, bills, and payments.

• Record supplier invoices and ensure expenses are categorized correctly.

• Assist with processing payments and monitoring payment due dates.

• Track customer payments and outstanding receivables.

• Maintain organized documentation for vendor transactions and business expenses.

• Follow up on missing invoices, receipts, or payment information.

• Manage bookkeeping activities using QuickBooks.

• Maintain the accuracy and consistency of financial data within the system.

• Organize receipts, invoices, and supporting financial documentation.

• Identify and correct discrepancies in financial records.

• Maintain organized digital files for easy access and reference.

• Assist with preparing monthly financial reports.

• Help maintain accurate profit and loss statements and balance sheet records.

• Support month-end closing procedures and account reconciliations.

• Compile financial information for management review.

• Track business expenses and highlight unusual transactions or discrepancies.

• Assist with preparing financial records for tax preparation and external accounting support.

• Assist with recording and reconciling e-commerce sales and related transactions.

• Review sales, refunds, discounts, and other relevant transaction records.

• Help reconcile payments from online sales platforms and payment processors.

• Monitor transaction fees and other e-commerce-related expenses.

• Maintain accurate records of inventory-related purchases and supplier expenses.

• Support the organization of financial data associated with online business operations.

 

Required Experience and Qualifications:

• Proven experience as a Bookkeeper or in a similar accounting support role.

• Hands-on experience using QuickBooks is required.

• Strong understanding of bookkeeping principles and financial recordkeeping.

• Experience with bank and credit card reconciliations.

• Familiarity with accounts payable, accounts receivable, and expense tracking.

• Strong attention to detail and accuracy when handling financial data.

• Proficiency with spreadsheets and common financial administration tools.

• Good organizational and time-management skills.

• Ability to identify discrepancies and resolve basic bookkeeping issues.

• Strong written communication skills.

• Ability to work independently and manage tasks within agreed deadlines.

• High level of integrity and discretion when handling confidential financial information.

 

Preferred Skills:

• Experience supporting small businesses or growing e-commerce brands.

• Familiarity with Shopify sales records and payment processor reconciliations.

• Experience reconciling transactions from platforms such as Stripe, PayPal, or similar payment services.

• Experience with inventory-related expenses and supplier payments.

• Familiarity with monthly financial reporting and month-end procedures.

• Experience organizing records for tax preparation or external accountants.

 

Personality:

• Organized, trustworthy, and comfortable managing bookkeeping tasks independently.

• Able to maintain accurate financial records and use QuickBooks confidently.

• Able to identify discrepancies before they become larger issues.

• Proactive, detail-oriented, and committed to keeping financial records accurate, current, and well organized.

 

Software & Tools:

• QuickBooks

• Spreadsheets

• Shopify (preferred)

• Stripe (preferred)

• PayPal (preferred)

 

Schedule:

Part-Time

10–15 hours per week

Monday–Friday

Flexible schedule during Pacific Time (PT) business hours.

Must be able to coordinate work and communications within the company's Pacific Time business hours.

 

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Full-time remote opportunity.