HR Rep / Executive Assistant

To apply, you will only have to fill a short form on our website that will take you less than 5 minutes.

Job Title: HR Representative / Executive Assistant

About the Company:

Our client is a company that sells marketing products and services.

Job Description:

This role combines HR duties with executive support. You will manage people operations and assist executive leadership. This position is for someone who enjoys varied tasks, from finding candidates to processing payroll or managing a calendar.

Responsibilities of the role:

• Manage the full recruiting process: find, screen, interview, and select qualified candidates.

• Coordinate and manage new hire onboarding, including paperwork, orientation, and first-week plans.

• Process payroll accurately and on time, following company rules and regulations.

• Keep employee records and HR documents up to date.

• Answer employee questions about benefits, policies, and general HR topics.

• Manage executive calendars, schedule meetings, and arrange travel.

• Prepare meeting agendas, take notes, and track action items.

• Draft emails, reports, and internal communications.

• Handle confidential information carefully.

• Provide administrative and project support as needed.

Required Experience and Qualifications:

• Proven experience in recruiting and finding candidates.

• Hands-on experience with onboarding new employees.

• Experience processing payroll.

• Proficiency in Google Sheets, including formulas, data organization, and reporting.

• Familiarity with AI tools like Claude to improve daily work.

• Strong organizational skills and ability to manage multiple tasks at once.

• Excellent written and verbal communication skills.

• High level of discretion and trustworthiness when handling sensitive information.

Preferred Skills:

• Previous experience in a combined HR/Executive Assistant role or as an office generalist, especially in a small company or startup.

• Familiarity with HR Information Systems (HRIS) or payroll platforms.

• Experience supporting C-level executives.

Personality:

• Ability to handle confidential information with discretion.

• Trustworthy.

• Organized.

• Good communicator.

Software & Tools:

• Google Sheets

• Claude (or similar AI tools)

Schedule:

Full-time

Remote

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Full-time remote opportunity.