Bookkeeper

To apply, you will only have to fill a short form on our website that will take you less than 5 minutes.

 

Job Title: Bookkeeper

 

About the Company:

Our client is a franchise location selling embroidered apparel, uniforms, caps, t-shirts, screen printing and branded promotional products.

 

Job Description:

Our client is looking for a bookkeeper to take over remote work that includes keeping the books and placing supplier orders for customer jobs. You will handle bookkeeping tasks in QuickBooks Online and place purchase orders for promotional products. You will communicate almost entirely by email with the owner, one other team member, a sales rep and suppliers. Training and handover will take 10 hours.

 

Responsibilities of the role:

• Maintain the books in QuickBooks Online, including journal entries and bank and account reconciliations.

• Pay vendor bills and process payments electronically through QuickBooks Online.

• Run payroll.

• Calculate and pay monthly sales tax.

• Calculate and pay monthly royalties to the Fully Promoted franchisor.

• Place all purchase orders with suppliers for embroidered apparel, screen printing and promotional products.

• Handle reorders for existing customers by cloning the previous order in Antera and making any changes.

• Source new products when a customer requests an item not ordered before.

• Check every order before it goes out to ensure artwork fits the print area, colors are correct, and all charges are accounted for.

• Communicate with suppliers, the owner and the sales rep by email.

 

Required Experience and Qualifications:

• Proven bookkeeping experience, including reconciliations, journal entries, bill pay and payroll.

• Hands-on experience with QuickBooks Online.

• Experience handling monthly sales tax filings and payments.

• Strong written English for email communication with suppliers and the team.

• Availability during US Central Time business hours.

• A stable work history with no pattern of frequent short-term roles.

• C1 or C2 English level.

 

Preferred Skills:

• Experience with Antera or other promotional products order management software.

• Background in promotional products, apparel decoration, screen printing or embroidery.

• Experience with purchasing, order entry or supplier sourcing.

• Familiarity with franchise accounting, such as royalty payments.

 

Personality:

• Detail-oriented

• Calm under pressure

• Process-driven

• Creative problem-solver

• Organised

• Steady and structured

 

Software & Tools:

• QuickBooks

• Antera

 

Schedule:

Mon, Tue, Wed, Thu, Fri · 10:00–13:00 · America/Chicago · weekends: no · 15 hrs/wk

 

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Full-time remote opportunity.