Job Title: Administrative Assistant

 

About the Company:

Our Client is focused on providing comprehensive support for backend systems, marketing operations, and administrative workflows across multiple platforms to ensure smooth and efficient operational processes.

 

Job Description:

Our client is seeking a highly organized and execution-focused Administrative Assistant. The role involves managing backend systems, marketing operations tasks, and administrative workflows. The position requires maintaining structured systems, executing tasks with precision, and ensuring efficient reporting, documentation, and operational processes.

 

Responsibilities:

• Create, document, and maintain SOPs for repeatable workflows.
• Project manage task tracking and coordinate calendars.
• Maintain and organize OneDrive (file structure, permissions, version control).
• Manage user access requests and schedule content/posts.
• Pull, organize, and maintain marketing performance reports.
• Distribute and manage business documentation.
• Maintain structured tracking sheets and audit reports for discrepancies.
• Use Canva for light design edits and assist with content formatting and uploads.

 

Required Experience and Qualifications:

• 2–4+ years in operations, administrative, or e-commerce support roles.
• Experience supporting stakeholders, marketing teams, or agencies.
• Familiarity with managing multiple platforms and working within structured SOPs.

 

Preferred Skills:

• Proficiency in task management platforms and MS Suite/OneDrive.
• Familiarity with marketing platforms like Meta, TikTok, Amazon, Walmart, Shopify.
• Basic skills in Canva for resizing, formatting, and simple edits.

 

Personality:

• Detail-oriented and process-driven.
• Capable of managing multiple workflows with minimal oversight.

 

Software & Tools:

• MS Suite: Word, Excel, PowerPoint (including advanced functions like VLOOKUP).
• Task management platforms.
• Marketing platforms (Meta, TikTok, Amazon, Walmart, Shopify).
• Canva (Basic use for design edits).

 

English Level:

C1, C2, Native.

 

Schedule:

9-5 PST.

 

Compensation & Benefits:

Payment in USD or Local Currency according to candidate's preference.