Job Title: Senior Executive Assistant

 

About the Company:

Our client manages a diversified portfolio of businesses across multiple industries, including Media, Investments, Energy, and Philanthropy.

 

Job Description:

The position involves organizing and managing various administrative and communication tasks to ensure smooth operation within the organization.

 

Responsibilities:

• Organize CRM & Contacts: Consolidate and organize contact lists into a database or platform.

• General Administration: Handle office tasks using Microsoft Word, PowerPoint, and PDFs.

• Phone Work: Make calls, set up meetings, and communicate across different platforms and companies.

• Act as Office/Enterprise Manager: Operate at a management level, handling organizational tasks independently.

• Manage Inboxes: Oversee email management and response.

• Create Decks/Presentations: Develop presentation materials and pitch decks.

• Participate in video calls.

 

Required Experience and Qualifications:

• More than 4 years of experience as an executive assistant.

• Experience with CRM systems.

• Proficiency in Microsoft Word, PowerPoint, and PDF tools.

• Strong communication and organizational skills.

• Previous experience in a management or administrative role is advantageous.

 

Preferred Skills:

• Familiarity with video conferencing tools.

• Ability to multitask and handle various tasks efficiently.

• Strong problem-solving skills.

 

Personality:

• Self-motivated and proactive.

• Detail-oriented and organized.

• Excellent interpersonal skills.

 

Software & Tools:

• CRM platforms (e.g., Salesforce)

• Microsoft Office Suite (Word, PowerPoint)

• Video conferencing tools (e.g., Zoom, Microsoft Teams)

 

English Level:

C2, Native

 

Schedule:

9 AM to 5 PM EST

 

Salary and Benefits:

Payment in USD or Local Currency according to candidate's preference.