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Job Title: Executive Assistant

 

About the Company:

Our client is a pioneering digital mental health platform built specifically for teens aged 13-18. They bridge the gap between those seeking support and the resources they need, transforming how young people navigate mental wellness. As an early-stage, fast-growing startup, they move quickly, think deeply, and are looking for a foundational teammate to help them grow.

 

Job Description:

Our client is seeking a high-velocity, versatile Executive Assistant to act as the right hand to their CEO. This is a true Chief of Staff partnership, not a traditional calendar management role. The ideal candidate will be a builder who loves systems, a storyteller who can craft a narrative in a deck, and an operator who can manage the nuts and bolts of a business. This role offers a front-row seat to building a company from the ground up, with direct work alongside leadership, visibility into all facets of the business, and a tangible impact on the company's trajectory.

 

Responsibilities of the role:

• Build and maintain internal systems, playbooks, and processes that allow the company to scale efficiently.

• Craft compelling, professional, and visually stunning slide decks and presentations using Canva.

• Oversee payroll and HR functions via Gusto.

• Manage onboarding, assist with recruiting, and act as a key culture champion.

• Manage contract workflows, document signatures, and ensure corporate compliance.

• Manage complex scheduling, gatekeep effectively, draft correspondence, and handle high-priority, ad-hoc initiatives.

• Plan offsite company events and help foster a high-performance, positive, and collaborative startup environment.

• Execute on special projects as they arise.

 

Required Experience and Qualifications:

• Thrives in ambiguity and moves fast without sacrificing quality.

• Picks up new software instantly.

• Detail-oriented with impeccable follow-through.

• High Emotional Quotient (EQ) – reads the room, understands priorities, and knows when to act.

• Handles sensitive information with absolute integrity and confidentiality.

 

Preferred Skills:

• Experience in a startup environment.

• Experience with automation of manual workflows.

 

Personality:

• Builder who loves systems.

• Storyteller who can craft a narrative in a deck.

• Operator who can manage the nuts and bolts of a business.

• High EQ.

• Discretion and integrity.

 

Software & Tools:

• Canva

• Gusto

• Slack

• G-Suite

 

Schedule:

Full-time

Monday to Friday

 

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Full-time remote opportunity.