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Job Title: Property Management Assistant

 

About the Company:

Our client is a property management company dedicated to overseeing residential and commercial properties, ensuring smooth day-to-day operations while providing exceptional service to property owners and tenants.

 

Job Description:

The Property Management Assistant will provide administrative and operational support to the property management team. This role involves coordinating with tenants, vendors, and property owners, managing documentation, scheduling maintenance, and ensuring efficient communication across all parties. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple tasks in a fast-paced environment.

 

Responsibilities of the role:

• Assist with the daily operations of property management activities.

• Respond to tenant inquiries via phone, email, and text in a professional and timely manner.

• Coordinate maintenance requests and follow up with vendors to ensure timely completion.

• Schedule property inspections, repairs, and appointments.

• Maintain accurate tenant, lease, and property records.

• Prepare and organize lease agreements, notices, and other property-related documentation.

• Process work orders and update property management software.

• Track rent payments and assist with collections when necessary.

• Support move-in and move-out procedures, including documentation and scheduling.

• Communicate with property owners regarding maintenance updates and property matters.

• Perform general administrative duties such as data entry, filing, and calendar management.

 

Required Experience and Qualifications:

• Previous experience in property management, real estate, or administrative support is preferred.

• Excellent verbal and written communication skills in English.

• Strong organizational and multitasking abilities.

• Proficiency with Microsoft Office Suite and Google Workspace.

• Ability to work independently and prioritize tasks effectively.

• High attention to detail and problem-solving skills.

• Professional, customer-focused attitude.

 

Preferred Skills:

• Experience with property management software (AppFolio, Buildium, Propertyware, or similar) is a plus.

 

Personality:

• Professional, customer-focused attitude.

 

Software & Tools:

• Microsoft Office Suite

• Google Workspace

• Property management software (AppFolio, Buildium, Propertyware, or similar) is a plus.

 

Schedule:

Full-time

Monday to Friday

9:00 AM – 5:00 PM EST

 

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Full-time remote opportunity.