Job Title: Administrative Assistant

 

About the Company:

Our client is a rapidly growing company that offers effective solutions for managing administrative tasks and operations. With a focus on improving efficiency and organization, they serve a diverse range of clients and strive to enhance service delivery.

 

Job Description:

We are seeking an Administrative Assistant to support our client's operations. The main objective of this role is to ensure smooth administrative processes, handle vendor communications, and manage data efficiently. The successful candidate will be a critical part of the team, dedicated to completing tasks efficiently and effectively.

 

Responsibilities:

• Schedule staff and coordinate with vendors.
• Reach out to vendors to check availability and schedule services.
• Upload and manage invoices to ensure timely payments.
• Log third-party requests and maintain records of purchased appliances.
• Assist in data management and other administrative tasks as required.

 

Required Experience and Qualifications:

• Proven experience in an administrative or similar role is preferred.
• Strong data management skills.
• Excellent verbal and written communication skills in English, fluent level required (C1/C2).
• Strong organizational skills and attention to detail.

 

Preferred Skills:

• Familiarity with administrative software and tools.
• Previous experience handling vendor communications.
• Basic understanding of invoicing and accounting practices.

 

Personality:

• Reliable and accountable, with a strong sense of ownership over tasks.
• Proactive and detail-oriented, with the ability to effectively manage multiple responsibilities.
• Strong communicator and team player.

 

Software & Tools:

• Experience with administrative tools and software for data management.
• Familiarity with invoicing software is a plus.

 

English Level:

C1

 

Schedule:

8 - 4 EST

 

Salary and Benefits:

Payment in USD or Local Currency according to candidate’s preference.