To apply, you will only have to fill a short form on our website that will take you less than 5 minutes.

 

Job Title: Executive Assistant

 

About the Company:

Our client manages a diverse portfolio of businesses, including a Pilates studio, commercial real estate, and an Amazon store, while navigating complex administrative tasks and ongoing legal challenges.

 

Job Description:

Our client is seeking a proactive and reliable Executive Assistant to provide day-to-day administrative support across multiple business entities. The ideal candidate will have strong organizational skills and experience managing software and business processes.

 

Responsibilities of the role:

• Manage email communications and consolidate information across various business platforms.

• Assist with yearly tasks such as closing taxes for multiple companies and managing business license renewals.

• Perform monthly reporting and cash accounting reconciliations.

• Handle payroll for convenience store employees using ADP.

 

Required Experience and Qualifications:

• Proven experience as an executive assistant or in a similar administrative role.

• Familiarity with accounting software such as QuickBooks and payroll systems.

 

Preferred Skills:

• Strong organizational and multitasking abilities.

• Excellent communication skills in English.

 

Personality:

• Mature and grounded individual, preferably with life experience.

 

Software & Tools:

• QuickBooks, Clover, and ADP.

 

Schedule:

• Full-time, 40 hours per week.

• Preferred schedule is 9:00 a.m. to 5:00 p.m. Eastern Time, with some initial flexibility.

 

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Full-time remote opportunity.