Job Title: Executive Administrator

 

About the Company:

Our client is a fast-moving venture studio operating four distinct holdings, with a sharp focus on streamlining operations and preparing for a two-year exit. They prioritize smart tools, automation, and scalable processes.

 

Job Description:

We are looking for an Executive Administrator who is highly organized, tool-savvy, and proactive. This remote role supports leadership and ensures smooth operations across our venture studio’s holdings. Ideal candidates will be comfortable juggling responsibilities in a fast-paced, tech-forward environment and excel at using systems and automation to stay ahead.

 

Responsibilities:

Maintain and optimize digital workspaces in Notion, Slack, Asana, and Google Docs.

Create, manage, and update SOPs across departments and teams.

Set up and monitor automated workflows using tools like N8N or Zapier.

Provide administrative support including task coordination and scheduling for leadership.

Track project milestones and flag operational inefficiencies.

Rapidly adapt to new tech tools and platforms as needs evolve.

 

Required Experience and Qualifications:

Solid experience with Notion, Slack, Asana, Google Docs, and automation tools (N8N, Zapier).

Strong organizational and documentation skills with a systems-oriented mindset.

Background supporting executive teams in remote or high-growth settings.

Native or near-native English skills—clear, concise communicator.

Flexible availability within 6 AM–6 PM Central Time.

 

Preferred Skills:

Experience in SaaS companies, venture studios, or scaling startup environments.

Familiarity with job-sharing support models or handling requests from multiple executives.

 

Software & Tools:

Notion

Slack

Asana

Google Docs

Zapier

N8N

 

Compensation & Benefits:

Payment in USD or Local Currency according to candidate’s preference.

This role is a part-time remote position with room for long-term growth into an executive assistant role.