Job Title: Executive Assistant

Our Client is a law firm that provides expert legal services and representation. They work on complex cases and require dependable executive support to ensure operations and client commitments are managed smoothly.

Role Snapshot

This position involves providing administrative, organizational, and scheduling support to a senior lawyer, ensuring that legal work and client matters are kept on track.

Responsibilities

• Manage calendar, scheduling hearings, client meetings, and internal calls.
• Oversee email management, organizing Outlook inbox and ensuring timely responses.
• Track task deadlines, ensuring completion and identifying tasks for delegation.
• Coordinate travel arrangements for court appearances, client visits, and conferences.
• Handle simple expense reporting and reimbursements.
• Interface directly with Daura.
• Coordinate with clients and external contacts to schedule calls and prepare for meetings.
• Provide general administrative support to keep the lawyer organized and focused.

Required Experience and Qualifications

• Professional-level English fluency in writing, speaking, phone, and video communication.
• Proven ability to manage executive calendars, tasks, and priorities in a fast-paced environment.
• Proficient in Microsoft Office 365 Suite (Outlook, Calendar, Teams, PowerPoint, Excel).
• Experience in coordinating travel, scheduling, and expense reporting.
• Self-starter able to work independently and anticipate needs.

Preferred Skills

• Prior experience supporting a lawyer, legal team, or professional services executive.
• Strong organizational and multitasking skills, focused on meeting deadlines.

Personality

• Proactive, dependable, and highly organized individual.
• Detail-oriented with a strong sense of accountability.
• Confident communicator ensuring clarity, accuracy, and follow-through.

Software & Tools

• Microsoft Office 365 (Outlook, Calendar, Teams, PowerPoint, Excel).

English Level

C2

Schedule

Monday to Friday EST Business hours (15 to 25 hours a week)

Salary and Benefits

Part-time role, 15 hours per week minimum, with potential to increase up to 25 hours over time.