Property Administrator

To apply, you will only have to fill a short form on our website that will take you less than 5 minutes.

 

Job Title: Leasing & Administrative Coordinator

 

About the Company:

Our client is a growing property management company that focuses on student housing and operates in a seasonal environment with high leasing activity concentrated in a few months each year.

 

Job Description:

Our client is looking for a highly organized, detail-oriented, and fast-paced Property Coordinator. You will support the property management team during a busy leasing season. Your main job will be processing and coordinating residential leases from application to completion. You will make sure all required documents, signatures, payments, and forms are completed accurately and on time. This is a great chance for someone with property management or leasing experience who can handle a large workload, work under pressure, and stay accurate while working quickly.

 

Responsibilities of the role:

• Process and coordinate a high volume of residential lease agreements from application through completion.

• Prepare, send, and track leases and other rental documents for tenants and guarantors.

• Manage electronic signatures and documentation using PandaDoc and other online tools.

• Follow detailed checklists to ensure all required signatures, forms, deposits, and payments are completed.

• Review applications and documentation for completeness and follow up on missing information.

• Maintain accurate records and update information within the company's property management systems.

• Communicate with internal team members regarding lease status, outstanding documentation, and urgent requests.

• Help ensure leases are completed quickly, particularly during peak student-housing season.

• Assist with other administrative or property management tasks as needed during slower periods.

 

Required Experience and Qualifications:

• Previous experience in property management, leasing, real estate administration, or a similar administrative role.

• Experience working with residential leases and rental documentation.

• Strong administrative and organizational skills.

• Excellent attention to detail and accuracy.

• Ability to process a high volume of work efficiently.

• Strong written and verbal English communication skills.

• Comfortable working in a fast-paced environment with tight deadlines.

• Strong computer skills and ability to learn new software quickly.

• Experience with electronic document signing platforms such as PandaDoc is highly preferred.

• Familiarity with Canadian residential tenancy regulations is a strong plus.

 

Preferred Skills:

• Previous experience with student housing or high-volume residential leasing.

• Knowledge of Canadian Residential Tenancies Act and related leasing requirements.

• Experience working with property management software like Propertyware.

• Experience managing multiple tenants, guarantors, and documents at the same time.

• Experience with online applications, electronic signatures, payment documentation, and lease administration.

 

Personality:

• Highly organized and systematic.

• Extremely efficient and comfortable working at a fast pace.

• Detail-oriented, even when handling a large volume of work.

• Calm under pressure and able to manage competing priorities.

• Proactive and reliable.

• A strong communicator who can work closely with the internal team.

• Comfortable taking ownership of repetitive, high-volume processes without sacrificing quality.

 

Software & Tools:

• PandaDoc for electronic signatures.

• Property management software (experience with Propertyware is a plus).

• Online application and documentation systems.

• Microsoft Office / Google Workspace or similar productivity tools.

 

Schedule:

Full-time

Approximately 40 hours per week

Schedule is flexible and can be adjusted depending on the candidate's availability (8 hour shift in EST).

The role will be particularly demanding from approximately mid-October through January, during the company's peak leasing season.

Some flexibility may be available during slower periods, with the possibility of supporting other administrative or property management functions.

 

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Full-time remote opportunity.