Job Title: Executive Assistant

 

About the Company:

NayaOne is a fast-growing, high-performance organization operating in a dynamic, fast-paced environment. They support global operations and require strong execution, operational excellence, and proactive problem-solving across the business.

 

Job Description:

This role requires an exceptionally detail-oriented, execution-focused Executive Assistant to support the CEO and senior leadership team. The ideal candidate thrives in fast-paced environments, handles high volumes of work, and takes full ownership of tasks from start to finish.

 

Responsibilities:

• Provide direct day-to-day support to the CEO and key executives.

• Maintain strong oversight of the CEO’s inbox, calendar, communication, and follow-ups.

• Take ownership of tasks and ensure timely execution without micromanagement.

• Participate in daily or twice-daily check-ins with leadership when needed.

• Support cross-functional initiatives and operational projects as assigned.

• Monitor incoming communications, including late-evening messages, and ensure nothing critical is missed.

• Collaborate closely with internal teams through shared communication channels.

• Ensure context is built around tasks and decisions to support efficient execution.

• Maintain confidentiality, professionalism, and strong judgment at all times.

 

Required Experience and Qualifications:

• Previous experience supporting senior executives or working in a fast-paced operational or administrative environment.

• Exceptional attention to detail and ability to manage high-volume workloads.

• Strong organizational skills and ability to prioritize effectively.

• High cognitive ability and quick problem-solving skills.

• Ability to work across multiple time zones, supporting a schedule aligned with UK hours and partially overlapping with US Eastern Time.

• Comfortable working in a fast-growth environment with evolving priorities.

• Ability to maintain ownership, follow-through, and consistency under pressure.

 

Preferred Skills:

• Experience working with CEOs, founders, or in startup environments.

• High level of technical proficiency and ability to learn new tools quickly.

• Strong written and verbal communication skills.

• Ability to build context rapidly and connect information across multiple workstreams.

 

Personality:

• Execution-focused, proactive, and highly reliable.

• Ambitious, driven, and eager to grow professionally over the next several years.

• Calm under pressure, with strong emotional intelligence.

• Zero tolerance for workplace politics; collaborative and team-oriented.

• Strong work ethic with flexibility to handle workload spikes as needed.

 

Software & Tools:

• Internal communication platforms (e.g., Teams or similar).

• Productivity and documentation tools.

• Calendar and scheduling systems.

• General operational and project-tracking software.

 

English Level:

C2, Native

 

Schedule:

9am - 6pm UK time

 

Salary and Benefits:

• Full-time position with competitive compensation.

• Payment in USD or Local Currency according to candidate's preference.

• Option for salary-based compensation structure.

• PTO package available.

• Additional perks or benefits may be adjusted depending on candidate location.