Job Title: Executive Assistant

 

About the Company:

Our Client is a fast-growing, high-performance organization operating in a dynamic, fast-paced environment. They support global operations and require strong execution, operational excellence, and proactive problem-solving across the business.

 

Job Description:

Our Client is seeking an exceptionally detail-oriented, execution-focused Executive Assistant to support the CEO and senior leadership team. This role requires someone highly intelligent, ambitious, and able to build strong context quickly. The ideal candidate thrives in fast-paced environments, handles high volumes of work, and takes full ownership of tasks from start to finish. This is not a traditional administrative role; it involves daily operational support, rapid problem-solving, and involvement in cross-functional projects.

 

Responsibilities:

• Provide direct day-to-day support to the CEO and key executives.
• Maintain strong oversight of the CEO’s inbox, calendar, communication, and follow-ups.
• Take ownership of tasks and ensure timely execution without micromanagement.
• Participate in daily or twice-daily check-ins with leadership when needed.
• Support cross-functional initiatives and operational projects as assigned.
• Monitor incoming communications, including late-evening messages, and ensure nothing critical is missed.
• Collaborate closely with internal teams through shared communication channels.
• Ensure context is built around tasks and decisions to support efficient execution.
• Maintain confidentiality, professionalism, and strong judgment at all times.

 

Required Experience and Qualifications:

• Previous experience supporting senior executives or working in a fast-paced operational or administrative environment.
• Exceptional attention to detail and ability to manage high-volume workloads.
• Strong organizational skills and ability to prioritize effectively.
• High cognitive ability and quick problem-solving skills.
• Ability to work across multiple time zones, supporting a schedule aligned with UK hours and partially overlapping with US Eastern Time.
• Comfortable working in a fast-growth environment with evolving priorities.
• Ability to maintain ownership, follow-through, and consistency under pressure.

 

Preferred Skills:

• Experience working with CEOs, founders, or in startup environments.
• High level of technical proficiency and ability to learn new tools quickly.
• Strong written and verbal communication skills.
• Ability to build context rapidly and connect information across multiple workstreams.

 

Personality:

• Execution-focused, proactive, and highly reliable.
• Ambitious, driven, and eager to grow professionally over the next several years.
• Calm under pressure, with strong emotional intelligence.
• Zero tolerance for workplace politics; collaborative and team-oriented.
• Strong work ethic with flexibility to handle workload spikes as needed.

 

Software & Tools:

• Internal communication platforms (e.g., Teams or similar).
• Productivity and documentation tools.
• Calendar and scheduling systems.
• General operational and project-tracking software.

 

English Level:

C2, Native

 

Schedule:

9am -6pm UK time

 

Compensation & Benefits:

• Full-time position with competitive compensation.
• Payment in USD or Local Currency according to candidate's preference.
• Option for salary-based compensation structure.
• PTO package available.
• Additional perks or benefits may be adjusted depending on candidate location.