Job Title: Executive Assistant

 

About the Company:

Our Client operates a growing business that relies heavily on systems, automation, and structured processes. The company values efficiency, clear communication, and well-organized operations, and works with distributed teams to support daily business activities.

 

Job Description:

Our Client is seeking a highly capable Executive Assistant to provide full-time support across administrative, operational, and organizational functions. This role is designed for someone experienced, proactive, and comfortable working independently while managing systems, automation tasks, and executive-level support.

 

Responsibilities:

• Manage and organize email inboxes and digital files

• Structure, organize, and maintain shared drives and internal documentation

• Assist with building, documenting, and improving internal systems and workflows

• Support automation initiatives and process optimization

• Manage scheduling, calendar coordination, and reminders

• Provide operational and administrative support across multiple priorities

• Assist with personal support tasks as needed

• Help plan daily and weekly priorities and maintain task clarity

• Communicate clearly about progress, issues, and task status

 

Required Experience and Qualifications:

• Proven experience as an Executive Assistant

• Ability to work independently without extensive onboarding or training

• Strong organizational and problem-solving skills

• Comfortable working with automation tools, systems, or process documentation

• Experience managing digital files, email systems, and shared drives

• Strong written and verbal communication skills in English

• Ability to work full-time with schedule flexibility and partial daily overlap

 

Preferred Skills:

• Experience supporting senior executives or business owners

• Familiarity with automation, workflow tools, or system documentation

• Project coordination or operational support experience

• Ability to handle both professional and limited personal assistance tasks

• Experience working with remote teams

 

Personality:

• Honest, direct, and straightforward in communication

• Blunt when necessary and comfortable sharing complete information

• Friendly, professional, and easy to work with

• Reliable and trustworthy

• Comfortable making mistakes but accountable and transparent

 

Software & Tools:

• Email and calendar management tools

• Cloud-based file storage and shared drives

• Automation and workflow tools

• Task and project organization systems

 

English Level:

C2, Native, C1

 

Schedule:

9 to 5 EST

 

Salary and Benefits:

Payment in USD or Local Currency according to candidate's preference.