Job Title: Administrative Assistant

 

About the Company:

Our Client is a visionary in the beauty industry with nearly two decades of experience, operating a multi-faceted business that includes a salon, a hair care and extension line, and educational and consulting initiatives. They are known for an innovative and excellence-driven approach, currently restructuring their brand to expand into business consulting, digital products, and training programs.

 

Job Description:

We are seeking a highly motivated and resourceful Executive Virtual Assistant (Operations & Marketing Focus) to support Our Client across various business verticals. The ideal candidate will be an adaptable and energetic team player who thrives in fast-paced environments, learns quickly, and can collaborate to execute both operational and marketing tasks with minimal supervision.

 

Responsibilities:

• Collaborate with the business owner to implement and streamline operational systems across the salon, product, and consulting divisions.

• Support internal coordination and communication with the on-site assistant to execute content and logistics tasks.

• Manage email marketing campaigns, including scheduling, writing, segmenting lists, and performance tracking.

• Draft and update client-facing materials such as newsletters, launch announcements, and service/program updates.

• Maintain and organize customer and lead databases for product, service, and consulting divisions.

• Conduct market research and competitor analysis to support content and offer development.

• Assist in creating marketing collateral such as product descriptions, flyers, and promotional emails.

• Track performance and engagement analytics for email campaigns and website traffic.

• Help coordinate marketing calendars and promotional schedules across brand channels.

• Contribute to the creation and packaging of consulting and training program materials.

• Handle administrative duties such as onboarding document updates and payroll preparation.

 

Required Experience and Qualifications:

• Fluency in English with excellent written and verbal communication skills.

• Experience in both operations and marketing functions.

• Proven ability to manage multiple priorities and meet deadlines.

• Demonstrated self-motivation and ability to work independently.

• Strong understanding of process implementation and business systems.

Preferred Skills:

• Prior experience working with entrepreneurs or startups.

• Knowledge of email marketing strategy and CRM list management.

• Familiarity with branding, e-commerce, or salon industry operations.

• Ability to work across functions (HR, Admin, Ops, and Marketing).

 

Personality:

• Adaptable and energetic team player.

• Thrives in fast-paced environments.

• Quick learner with good collaboration skills.

 

Software & Tools:

• Proficient in email marketing software and CRM systems.

 

English Level:

C2

 

Schedule:

20 hours/week 10-6 EST

 

Policies:

Flexible hours but must overlap 10-6PM EST, No expenses for licenses or equipment, No PTO, None Paid Holidays, Unpaid leave upon coordination.

 

Salary and Benefits:

Payment in USD or Local Currency – Your Choice.