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Job Title: Booking Assistant

 

About the Company:

Our client organizes and produces touring shows, including a Halloween-themed circus show. They perform in various indoor venues such as theaters, convention centers, and auditoriums, adapting their setup to different spaces as long as they can arrange theater-style seating.

 

Job Description:

Our client is seeking a proactive individual to assist with booking venues for their touring shows. This role involves contacting theaters and other suitable buildings to secure dates and manage the logistics of the tour schedule. The ideal candidate will be responsible for reaching out to venues, following up on inquiries, and ensuring smooth communication to confirm bookings.

The company typically performs 4 days of shows per week, often traveling to nearby cities within a 2-hour driving radius from a central base. The booking assistant will play a crucial role in identifying and securing these performance spaces, adapting to the varying requirements of different venues.

 

Responsibilities of the role:

• Contacting theaters and other venues to inquire about availability.

• Following up on calls and emails to confirm bookings.

• Managing and updating venue information.

• Communicating effectively with venue managers.

• Being proactive in reaching out and following up.

 

Required Experience and Qualifications:

• Strong English communication skills (written and verbal).

• Ability to be proactive and autonomous.

• Good organizational skills.

• Willingness to learn and adapt to specific industry terminology.

 

Preferred Skills:

• Experience with virtual assistance or administrative tasks.

• Familiarity with booking or scheduling software.

• Basic understanding of the entertainment or events industry.

 

Personality:

• Proactive and self-motivated.

• Detail-oriented.

• Excellent communicator.

• Reliable and persistent.

 

Software & Tools:

• Proficiency in using email and phone for communication.

• Familiarity with virtual phone systems (e.g., RingCentral) is a plus.

 

Schedule:

4 hours per day, Monday to Friday.

Preferred hours: 8:30 AM - 12:30 PM Eastern Time.

 

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Full-time remote opportunity.