Job Title: Assistant / Junior Project Coordinator

 

About the Company:

Our Client is a growing organization in the industrial and municipal project space. They manage product bids, purchasing, inventory, and complex multi-stage project deliverables. As the company expands across multiple regions, they are modernizing internal systems, improving workflows, and increasing operational efficiency.

 

Job Description:

Our Client is seeking a highly intelligent, motivated Assistant / Junior Project Coordinator to serve as the right hand to an executive leader. This role supports project management, operational workflows, information tracking, and day-to-day coordination across teams. The ideal candidate is eager to learn, ambitious, detail-oriented, and comfortable taking ownership of tasks in a fast-growing environment. This position offers strong growth potential into full Project Management.

 

Responsibilities:

• Assist in managing ongoing municipal and commercial projects with multiple moving parts.

• Attend internal and external meetings, take detailed notes, and convert those into actionable next steps.

• Help track submittals, approvals, and contractor/engineer communication across various platforms.

• Gather updates, touchpoints, and required information from internal team members to maintain project momentum.

• Support oversight of purchasing, inventory tracking, and operations-related tasks.

• Maintain and monitor checklists and deadlines to ensure items do not fall through the cracks.

• Work within workflow/project systems (including Monday.com and client/contractor platforms like Procore) to update statuses and follow through on pending items.

• Assist in organizing and improving internal workflows as the company transitions to modern systems.

• Support executive time management, organization, and operational follow-through.

 

Required Experience and Qualifications:

• Strong organizational skills with exceptional attention to detail.

• Ability to learn quickly, ask questions, and proactively find answers.

• Comfortable working with digital tools, project tracking systems, and structured workflows.

• Ability to handle multiple tasks and deadlines in a fast-paced environment.

• Strong written and verbal communication skills.

• Ability to gather information from others and maintain accountability across teams.

• Comfortable being direct, clear, and respectful in communication.

 

Preferred Skills:

• Experience with project coordination, administrative support, or operations.

• Familiarity with workflow or project management platforms (e.g., Monday.com, Procore, or similar).

• Experience managing checklists, project stages, or multi-step processes.

• Comfort working within evolving systems and improving internal organization.

 

Personality:

• Ambitious, eager to learn, and excited by growth opportunities.

• Not overly timid or overly aggressive — balanced, friendly, and able to hold comfortable back-and-forth conversations.

• Thick-skinned and able to handle direct communication without taking things personally.

• Able to work with a variety of personalities, including very direct or dry communication styles.

• Respectful, accountable, and honest about mistakes, with a mindset of improving and moving forward.

• Autonomous and capable of managing priorities with minimal hand-holding.

 

Software & Tools:

• Monday.com (workflow and project management)

• Procore or client/contractor project platforms

• Email and communication tools

• General productivity and documentation tools

 

English Level:

C2

 

Schedule:

9am to 5pm EST

 

Salary and Benefits:

• Hourly role, with potential to convert to salary over time.

• Standard daytime schedule (8–4 or 9–5), with flexibility as long as consistent hours are maintained.

• Holidays will follow the company’s internal holiday schedule.

• Payment in USD or Local Currency according to candidate's preference.