Job Title: Executive Assistant

 

About the Company:

Our Client is a dynamic entity in the digital marketing space, known for delivering innovative solutions and creative execution for their clients. They thrive in fast-paced environments and focus on operational excellence and strategic communication.

 

What You’ll Do:

We are seeking a highly capable, proactive Executive Assistant with a strong marketing background to support leadership and client operations. This role is ideal for someone who excels in digital marketing environments and is skilled in both operational and creative facets. You will serve as a strategic partner to leadership, managing communication workflows, client coordination, content production, and marketing initiatives.

 

Core Responsibilities:

• Manage executive calendars, communications, and administrative tasks.

• Draft and send professional correspondence on behalf of leadership.

• Organize internal documentation and prepare meeting materials.

• Act as a primary point of contact for clients, coordinating meetings and deliverables.

• Produce marketing content following strategic plans, utilizing AI tools.

• Edit graphics using Canva, ensuring brand consistency.

• Gather and report marketing data, preparing performance summaries.

• Coordinate client onboarding and optimize processes for efficiency.

 

Required Experience and Qualifications:

• Minimum of 3 years experience as an Executive Assistant, Account Manager, or Client Success Manager in a marketing or agency environment.

• Strong digital marketing operations and content production background.

• Experience with AI tools, Google Workspace, and project management platforms.

• Basic proficiency in Canva.

• Excellent written English communication skills.

• Experience in remote work settings with a reliable home office setup.

 

Preferred Skills:

• Familiarity with marketing analytics platforms.

• Experience supporting agency founders or executives.

• Understanding of SEO and CRM platforms like HubSpot.

• Experience in a multi-client marketing agency environment.

 

Personality:

• Ownership mentality with a drive to achieve outcomes.

• Curious and committed to system improvements.

• Strong relationship-building skills.

• Detail-oriented with excellent follow-through.

 

Software & Tools:

• Google Workspace

• Project Management Tools (Asana, Basecamp, ClickUp, or Trello)

• Canva

• AI Content Generation Tools

 

English Level:

C1, C2, Native

 

Schedule:

9 - 1 EST

 

Salary and Benefits:

Payment in USD or Local Currency according to candidate's preference.