Job Title: Administrative Assistant

 

About the Company:

Our Client is a dynamic company in the construction industry, where effective communication and organization are pivotal to our success. We are looking for a dedicated Administrative Assistant to support our team in managing calls and administrative tasks efficiently.

 

Job Description:

The Administrative Assistant will be responsible for handling communication with clients and vendors, managing paperwork, and ensuring seamless administrative operations. This role is essential for maintaining organization and supporting project management, especially regarding the handling of NDAs and bid processes.

 

Responsibilities:

Answering and directing phone calls from clients and vendors.

Managing and tracking the signing and return of NDAs.

Assisting with bid management and communication.

Providing support to the project management team.

Keeping organized records and schedules.

Communicating effectively in English and Spanish.

 

Required Experience and Qualifications:

At least 1 year of experience in an administrative support or related role.

Proficient in English and Spanish; Portuguese is a plus.

Strong organizational skills and attention to detail.

Experience handling confidential information.

Familiarity with construction industry terminology is a plus.

 

Preferred Skills:

Ability to multitask and prioritize effectively.

Experience in administrative support or office management.

Familiarity with various software and tools for administration.

Strong interpersonal skills and ability to work collaboratively.

 

Personality:

Detail-oriented and organized.

Proactive and self-motivated.

Excellent communication skills.

Ability to adapt and learn quickly.

 

Software & Tools:

Microsoft Office Suite (Word, Excel, Outlook).

CRM software knowledge is a plus.

Familiarity with administrative management tools.

 

English Level:

C1

 

Schedule:

8 AM - 5PM EST

 

Salary and Benefits:

Payment in USD or Local Currency according to candidate's preference.