Job Title: Executive Assistant

 

About the Company:

Our Client provides high-quality services with a focus on delivering excellent results for its customers.

 

Job Description:

Seeking a high-performance Executive Assistant to support our CEO directly, involving protection of CEO's time, managing administrative tasks, and ensuring efficient execution of responsibilities across various departments.

 

Responsibilities:

• Manage calendar, inbox, and scheduling.

• Handle administrative tasks: file management, invoices, contracts, and reminders.

• Support CRM follow-ups using GoHighLevel.

• Coordinate with internal teams and vendors.

• Take meeting notes and follow through on delegated actions.

• Help document SOPs and organize priorities.

 

Required Experience and Qualifications:

• 3+ years of experience supporting a CEO or executive.

• Bilingual (English/Spanish) preferred.

• Available for full-time work (40 hours/week).

• Based in LATAM or compatible time zone with Eastern Time.

 

Preferred Skills:

• Strong proficiency in Microsoft 365, GoHighLevel, QuickBooks, OneDrive, Paycor, and Zoom.

• Excellent organizational and multitasking abilities.

• Exceptional communication skills, both written and verbal.

 

Personality:

• Sharp, tech-savvy, and fast-paced.

• Operates with urgency, loyalty, and professionalism.

• Strong problem-solving and proactive mindset.

 

Software & Tools:

• Microsoft 365.

• GoHighLevel.

• QuickBooks.

• OneDrive.

• Paycor.

• Zoom.

 

English Level:

C2

 

Schedule:

9-5 EST

 

Policies:

• Working hours: 9-5 EST.

• Expenses for licenses: YES/NO - details.

• Expenses for equipment: YES/NO - details.

• PTO (Paid Time Off): YES/NO - quantity days - Comments.

• Paid Holidays: US/Local (Agent's location)/None - List of Holidays.

• Sick Leave: Comments.

• Paid lunch hour and Breaks: YES/NO - comments.

• Unpaid leave: YES/NO - comments.

 

Salary and Benefits:

Payment in USD or Local Currency according to candidate's preference.

• Bonuses possible based on performance and proactivity.