Job Title: Virtual Administrative Assistant

 

About the Company:

Our client is a specialized oncology recruitment and consulting firm with over 30 years of experience supporting cancer treatment centers, biotech firms, and pharmaceutical companies across North America. They provide permanent placement services and workforce consulting for both clinical and non-clinical roles. From executive-level hires to specialized medical staff, their focus is on building resilient, mission-aligned teams that thrive long-term. Their consulting services tackle critical challenges such as workforce standardization, burnout, and staff retention, helping oncology organizations thrive both operationally and strategically.

 

Job Description:

We are seeking a Virtual Administrative Assistant to support our client’s growing team in the oncology recruitment industry. The ideal candidate will have prior experience in recruitment, project management, and content creation. This is a remote role suited for someone highly professional, tech-savvy, and comfortable engaging with leadership in a direct but diplomatic manner.

 

Responsibilities:

Provide virtual administrative support to the company’s recruitment operations.

Manage calendars, meetings, email communications, and follow-ups.

Support recruitment tasks including candidate tracking and coordination.

Assist in managing and creating LinkedIn content and company social media presence.

Perform project management tasks, including documentation, tracking timelines, and ensuring deadlines are met.

Use critical thinking and analytical skills to support recruitment and consulting initiatives.

Research and explore the use of AI tools and emerging technologies to improve workflow.

Serve as a professional and honest sounding board for company leadership, offering constructive feedback when necessary.

 

Required Experience and Qualifications:

Previous experience in administrative support, preferably in recruitment or HR.

Project management abilities with strong attention to detail and critical thinking.

Excellent English communication skills with a C2-level fluency and a clear, professional accent.

Strong written and verbal communication, capable of crafting engaging and professional content.

Experience managing or supporting LinkedIn content creation or similar social media platforms.

 

Preferred Skills:

Background in healthcare or familiarity with oncology terminology and workflows.

Comfort working with AI-based tools or willingness to explore and learn them.

Familiarity with applicant tracking systems or recruitment tools.

 

Personality:

Professional, organized, and proactive.

Diplomatic and tactful while being unafraid to speak up with honesty and clarity.

Curious, self-motivated, and comfortable learning new technologies.

Collaborative mindset and willingness to adapt to a dynamic, mission-driven environment.

 

Software & Tools:

Google Workspace (Docs, Sheets, Gmail, Calendar)

LinkedIn

Project management tools (e.g., Trello, Notion, or similar)

Social media content creation tools (e.g., Canva, Buffer)

AI tools (e.g., ChatGPT, Notion AI – training provided if needed).

 

Compensation & Benefits:

Fully remote position with flexible work hours.

Payment in USD or Local Currency according to candidate's preference.