Job Title: Executive Assistant

 

About the Company:

Our client operates a multi-location juice bar, focusing on delivering healthy and refreshing beverages.

 

Job Description:

Our client is seeking a highly motivated and trainable Junior Administrative Assistant to assist with daily operational and accounting tasks. The position offers flexible hours, suitable for candidates who are quick learners and possess a professional intuition. Formal experience is not a strict requirement, as training will be provided for the necessary, repetitive processes.

 

Responsibilities:

• Create and manage staff schedules using the Seven Shifts platform.

• Track personal and work appointments using Google and iCalendar.

• Send weekly team announcements.

• Process payroll bi-weekly, including reviewing time punches and submitting payroll checks.

• Confirm handwritten checks and maintain accurate records in QuickBooks.

• Track invoices using Google Sheets (Excel).

• Manage customer service complaints received via Gmail, following a multi-step complaint process.

 

Required Experience and Qualifications:

• Junior candidate with high learning potential preferred.

• Must be able to learn quickly and efficiently.

• Adequate English skills, with a focus on written communication.

 

Preferred Skills:

• Efficiency and technological proficiency.

• Familiarity with QuickBooks, Seven Shifts, Google Sheets (Excel), Google/iCalendar, and Gmail (or willingness to train).

 

Personality:

• Professional intuition.

• Eagerness to learn and adapt.

• Reliability and a proactive approach to tasks.

 

Software & Tools:

• QuickBooks for accounting tasks.

• Seven Shifts for staff scheduling and internal messaging.

• Google Sheets (Excel) for invoice tracking.

• Google/iCalendar for appointment tracking.

• Gmail for customer service management.

 

English Level:

C1, C2, Native

 

Schedule:

9 AM - 1 PM EST

 

Salary and Benefits:

• Flexible working hours ranging from 20 to 30 hours per week.

• Payment in USD or Local Currency according to candidate's preference.