Job Title: Administrative Assistant

Position Description:

We are seeking a part-time Administrative Assistant to support our client's daily operations and administrative needs. You will manage various tasks such as scheduling, handling communications, creating reports, and ensuring smooth procedures for student sign-ups and cancellations. This role requires someone with strong organizational skills, excellent communication abilities, and experience in handling multiple administrative responsibilities, including cold calling for sponsorships.

About the Company:

Our client is a private music instruction academy dedicated to providing high-quality music education to students. They focus on fostering a creative and supportive learning environment for both students and teachers. Join their team to help manage daily operations and ensure smooth communication between staff, students, and families.

Availability:

• Part-time, 24 hours per week

Work Schedule:

• Monday to Thursday
• 11 AM to 5 PM CST

Key Responsibilities:

• Manage student sign-ups, cancellations, and trial lessons through online applications
• Communicate with staff using Slack
• Use Canva or a graphic editor to create visual content
• Generate reports from spreadsheet data
• Answer and return calls, follow up with leads, and manage emails
• Cold calling for sponsorships and donations
• Schedule lessons and coordinate substitutes for teachers as needed

Requirements:

• At least 1 year of experience in a similar administrative role
• Experience in cold calling (preferably for sponsorships or donations)
• Experience with scheduling clients and managing changes in schedules

Preferred Skills:

• Strong written and verbal communication skills
• Ability to work independently and handle multiple tasks

Salary and Benefits:

• Competitive Salary paid in USD or Local Currency
• 10 days of Paid Time Off (PTO) per year
• 5 holidays per year (3 fixed, 2 chosen by the employee)
• Unpaid sick leave with a doctor’s note