Virtual Assistant

To apply, you will only have to fill a short form on our website that will take you less than 5 minutes.

 

Job Title: Virtual Assistant - Real Estate Focus

 

About the Company:

Our client is a real estate broker in Miami, Florida, looking for administrative support.

 

Job Description:

Our client needs a virtual assistant to help with non-money-making administrative tasks. You will manage data and CRM systems. The goal is to free up the client's time for core business activities. This role can grow into a full-time position if it is a good fit.

You should be proactive and think about how to help the client throughout the day. You will handle tasks like database organization, buyer and listing information management, and email sorting. You will also assist with showing coordination and tracking transaction deadlines. The focus is on administrative support, not direct client communication.

 

Responsibilities of the role:

• Manage CRM and database organization.

• Organize buyer and listing information.

• Sort emails to identify important messages.

• Assist with showing coordination.

• Track transaction deadlines and add them to the calendar.

• Remind the client of upcoming deadlines.

• Copy and paste contact information from property listings into a spreadsheet.

• Research properties to identify those worth calling.

• Create weekly emails for clients.

• Prepare market reports for specific properties or areas.

 

Required Experience and Qualifications:

• Experience with CRM management and database organization.

• Experience with Follow Up Boss.

• Experience with Google Workspace.

• Experience with Canva.

• Familiarity with transaction management systems in real estate.

• English level C2.

• Must be comfortable working in the Eastern Time Zone.

 

Preferred Skills:

• Previous experience in the Florida real estate market.

• Experience with the Compass platform.

 

Personality:

• Proactive and driven.

• Detail-oriented.

• Independent and able to figure things out.

 

Software & Tools:

• Follow Up Boss

• Google Workspace

• Canva

• Transaction Management Systems

• Compass Platform (preferred)

 

Schedule:

Part-time, approximately 20 hours per week.

Flexible hours, Monday to Friday.

 

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Full-time remote opportunity.