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Job Title: Operations Coordinator / Executive Assistant

 

About the Company:

Our client is a full-service property management company based in Newton, Massachusetts, serving the Greater Boston area. They primarily work with real estate investors, landlords, and condominium associations, managing both rental properties and HOAs.

 

Job Description:

Our client is seeking a highly organized and proactive Operations Coordinator / Executive Assistant to support their executive team and ensure the smooth daily operations of the company. This role involves a variety of administrative, coordination, and operational tasks, requiring a detail-oriented individual with excellent communication and problem-solving skills.

The ideal candidate will be tech-savvy, able to manage multiple priorities in a fast-paced environment, and comfortable working independently with minimal supervision. This is a full-time remote opportunity.

 

Responsibilities of the role:

• Manage the executive's calendar, meetings, and travel arrangements.

• Coordinate communication with clients, vendors, and internal team members.

• Follow up on tasks, deadlines, and action items to ensure completion.

• Organize documents, contracts, and operational records.

• Assist with project coordination and process implementation.

• Track KPIs and prepare basic reports.

• Help improve workflows and identify operational bottlenecks.

• Coordinate with different departments to ensure smooth daily operations.

• Manage inboxes and prioritize communications.

• Handle confidential information with discretion.

• Assist with recruiting, onboarding, or HR administrative tasks when needed.

• Perform research and solve day-to-day operational issues proactively.

 

Required Experience and Qualifications:

• Excellent organizational and time management skills.

• Strong attention to detail.

• Ability to prioritize multiple tasks in a fast-paced environment.

• Excellent written and verbal English communication.

• High level of ownership and accountability.

• Problem-solving mindset.

• Ability to work independently with minimal supervision.

• Strong interpersonal skills.

• Tech-savvy and quick to learn new software.

• Professionalism and discretion with confidential information.

 

Preferred Skills:

• 1–3 years as an Executive Assistant, Operations Coordinator, Administrative Assistant, Project Coordinator, or similar role.

• Experience working remotely with U.S.-based companies.

• Experience coordinating multiple stakeholders and projects.

 

Personality:

• Proactive and self-motivated.

• Detail-oriented and organized.

• Excellent communicator.

• Adaptable and resourceful.

• Team player with a positive attitude.

 

Software & Tools:

• Proficiency in standard office software (e.g., Google Workspace, Microsoft Office Suite).

• Experience with project management or CRM software is a plus.

 

Schedule:

Monday to Friday

9:00 AM - 5:00 PM EST (or equivalent time zone for remote work)

 

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Full-time remote opportunity.