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Job Title: Virtual Assistant

 

About the Company:

Our client operates in the executive advisory and strategic growth sector, providing consulting and coaching services. They also manage a leadership development company and a membership community focused on intentional living for women. Their business model involves supporting CEOs and leadership teams across multiple companies.

 

Job Description:

Our client is seeking a Virtual Assistant to provide administrative support across three complementary companies. The role initially requires a few hours per day, focusing on tasks such as calendar management, email management, task tracking, and general administrative support. The ideal candidate will assist in managing multiple projects, tracking deliverables, following up with team members, monitoring timelines, prioritizing work, and maintaining organization. This role is crucial for streamlining systems and allowing the client to focus on their core strengths in people development.

The client emphasizes the need for a proactive and detail-oriented individual who can integrate seamlessly into their fast-paced environment. The VA will be responsible for managing key technologies and ensuring smooth operations across the client's ventures.

 

Responsibilities of the role:

• Calendar management

• Email management

• Task tracking

• General administrative support

• Tracking deliverables

• Following up with team members

• Monitoring timelines

• Assisting with work prioritization

• Keeping systems organized

• Streamlining and handing over systems

• Community engagement

 

Required Experience and Qualifications:

• Familiarity with Honeybook, Circle, WordPress, Elementor, GoDaddy, Microsoft Suite, Canva, Zoom, and Typeform.

• Experience with LinkedIn and Instagram.

• Ability to use Canva effectively.

• Fluent English communication skills, especially if client-facing.

• Ability to prioritize multiple projects.

• Comfortable working with collaborative teams.

• Willingness to sign an NDA.

 

Preferred Skills:

• Experience with Honeybook and Circle is preferred, but the ability to learn similar systems quickly is valued.

• Proactive and reliable with good follow-through.

• Comfortable learning new systems.

 

Personality:

• High energy and fast-paced.

• Kind, direct, and very organized.

• Detailed-oriented and an integrator.

• Proactive, reliable, with good follow-through.

• Honest about getting stuck or needing clarification.

• Possesses a great sense of humor.

• Willing to pivot and be flexible.

• Respectful of clients.

 

Software & Tools:

• Honeybook

• Circle

• WordPress

• Elementor

• GoDaddy

• Microsoft Suite

• Canva

• Zoom

• Typeform

 

Schedule:

Availability between 8 AM and 5 PM Pacific Time for overlap with the client.

Flexibility for non-traditional hours is appreciated.

 

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Full-time remote opportunity.