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Job Title: Executive Assistant

About the Company:

Our client is a company that provides services related to maritime operations and logistics. They are looking to expand their team to better manage their workload and client-facing responsibilities.

Job Description:

Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support. The role involves managing a significant workload, ensuring that no tasks fall through the cracks, and assisting with back-office operations. The ideal candidate will be adept at managing priorities and contributing to the smooth functioning of daily operations.

This position is crucial for helping our client stay organized with their client-facing duties and administrative tasks, preventing important items from being overlooked and ensuring efficient workflow.

Responsibilities of the role:

• Manage and organize client-facing and back-office administrative tasks.

• Ensure timely follow-up on all client communications and tasks.

• Assist with debriefing and organized recaps of daily activities.

• Maintain organized records of client interactions and project statuses.

Required Experience and Qualifications:

• Proven experience in an administrative or executive assistant role.

• Strong organizational and time-management skills.

• Excellent communication skills, with a high level of fluency in English.

• Ability to manage multiple tasks and prioritize effectively.

• Tech-savviness and ability to learn new systems quickly.

Preferred Skills:

• Experience with CRM systems.

• Familiarity with AI tools for organization and productivity.

• Experience in managing cloud-based project management tools.

Personality:

• Proactive and self-motivated.

• Detail-oriented and meticulous.

• Reliable and responsible.

• Adaptable and able to work independently.

• Possesses a "startup mentality" and a strong work ethic.

Software & Tools:

• CRM software

• Project management tools

• AI-powered productivity tools

Schedule:

Flexible schedule, with an initial commitment of 10 hours per week.

Potential for increased hours based on performance and value provided.

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Full-time remote opportunity.