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Job Title: Executive Virtual Assistant (Part-Time)

 

About the Company:

Our Client is a wellness business focused on helping individuals improve their physical and emotional well-being through personalized coaching programs, in-person wellness services, and educational experiences. The business is growing and is looking for a proactive professional to help improve client engagement, business operations, and digital presence.

 

Job Description:

We are looking for a highly organized and proactive Executive Virtual Assistant to support Our Client with client communications, lead follow-up, administrative tasks, website management, and business growth initiatives. This is a part-time position with the opportunity to grow as the business expands.

The ideal candidate is creative, resourceful, detail-oriented, and able to think independently. This person should enjoy improving processes, keeping projects moving forward, and helping convert warm leads into long-term clients while maintaining a personalized client experience.

 

Responsibilities of the role:

• Follow up with warm leads through text messages and email.

• Create personalized client communication based on notes provided by Our Client.

• Schedule appointments and manage the calendar.

• Help maintain ongoing communication with existing and past clients.

• Organize and manage contact lists and client information.

• Update and maintain the Wix website.

• Assist with SEO updates and website improvements.

• Create blog content and marketing materials.

• Suggest creative ideas for promotions, seasonal campaigns, and business growth.

• Review automation workflows and recommend improvements.

• Monitor appointment reminders and scheduling systems.

• Assist with general administrative tasks.

• Review business content, videos, and digital assets for quality and improvement opportunities.

• Identify ways to improve efficiency and streamline operations.

 

Required Experience and Qualifications:

• Previous experience as an Executive Assistant or Virtual Assistant.

• Excellent written English communication skills.

• Experience managing client communications and follow-up.

• Strong organizational and time management skills.

• Experience using Wix.

• Ability to work independently with minimal supervision.

• High attention to detail.

• Comfortable learning new systems and recommending better solutions.

 

Preferred Skills:

• Experience with SEO best practices.

• Experience creating blogs or website content.

• Experience working with CRM or contact management systems.

• Familiarity with Calendly or similar scheduling platforms.

• Experience improving business automation.

• Basic understanding of website domains and website management.

• Ability to provide creative ideas for marketing and client engagement.

 

Personality:

• Proactive and self-motivated.

• Creative and innovative.

• Highly organized.

• Strong problem-solving skills.

• Detail-oriented.

• Professional and dependable.

• Takes initiative without waiting for direction.

• Enjoys helping small businesses grow.

• Able to maintain a warm and personalized communication style.

 

Software & Tools:

• Wix

• Calendly

• GoDaddy

• Microsoft Excel

• Email and text messaging platforms

• AI tools for productivity (when appropriate)

 

Schedule:

Part-time

 

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Full-time remote opportunity.