Job Title: Chief of Staff

 

About the Company:

Our Client is a global design and technology agency that operates at the intersection of creativity, engineering, and innovation. They partner with leading brands to design, build, and launch forward-thinking digital products and experiences that shape the future of business and technology.

 

Job Description:

Our Client is seeking a highly organized, proactive, and technically fluent Executive Assistant (EA) to support the Founder across executive operations, project management, and content strategy. This role blends executive assistance, project coordination, and content oversight—ensuring efficient operations, seamless communication, and consistent progress on strategic priorities.

 

Responsibilities:

• Manage the Founder’s schedule, meetings, and day-to-day priorities.

• Prepare presentations, proposals, and internal documentation.

• Create and refine efficient operational processes.

• Handle follow-ups, meeting notes, and ensure execution of key tasks.

• Coordinate communication between leadership, clients, and internal teams while maintaining confidentiality.

• Collaborate with project managers to align deliverables, budgets, and timelines.

• Oversee internal and special projects, ensuring priorities are met.

• Help establish end-to-end processes for approvals, reviews, and deliveries.

• Track project financials and ensure billing accuracy.

• Use project management tools to monitor progress, identify risks, and maintain team visibility.

• Support and optimize content creation for blogs, portfolios, and social platforms.

• Use AI tools to improve content efficiency and performance tracking.

• Manage content calendars and ensure consistent publishing cadence.

• Support recruitment processes including job description creation, stage-one interviews, and documentation.

• Manage offer letters, contracts, and coordination with hiring partners in Latin America and India.

 

Required Experience and Qualifications:

• Minimum of 5 years of experience in project management, operations, or a Chief of Staff/Executive Assistant role within a creative, agency, or tech environment.

• Proven ability to manage multiple projects and stakeholders simultaneously.

• Strong writing and organizational skills.

• Experience using project management tools and working with cross-functional teams.

• Understanding of creative and technical project lifecycles.

 

Preferred Skills:

• Background in a creative, design, or technology-focused company.

• Familiarity with digital workflows and development processes.

• Strong analytical and process-building skills.

• Experience leveraging AI and automation tools for content or project management.

 

Personality:

• Type-A, organized, and detail-oriented with excellent follow-through.

• Strong communicator who can simplify complex information.

• Proactive, self-sufficient, and resourceful.

• Collaborative and able to work effectively across departments.

• Technically confident and adaptable to new systems and tools.

 

Software & Tools:

• Project Management Tools (e.g., Asana, Monday.com, ClickUp)

• Communication Platforms (e.g., Slack, Notion)

• AI and Content Creation Tools

• CRM and Recruitment Platforms

 

English Level:

C1, C2, Native

 

Schedule:

9 AM - 5 PM EST

 

Salary and Benefits:

Payment in USD or Local Currency according to the candidate’s preference.